Completing your August 2023 SDR

Te whakaoti i tō SDR Hereturikōkā 2023

Here’s what you need to know to submit your August 2023 Single Data Return (SDR)

Dates for submitting

You can submit your August 2023 return anytime between 8 August 2023 and 21 August 2023.

7 August 2023	Extract date for the August 2023 SDR
8 August 2023	SDR Round opens
21 August 2023	SDR Round closes

Resources and support

To help you complete your return, see the latest 2023 SDR manual (V2.1).

You can also get further support:

If you’re new to submitting SDRs, see this step-by-step user guide.
For general help, guidance with validations errors, and help with course, qualification and delivery site approvals, contact us on 0800 601 301 or at customerservice@tec.govt.nz.
For help with your Education Sector Login (ESL), contact the Education Service Desk on 0800 422 599 or at desk@education.govt.nz
To monitor your enrolment conditions for Youth Guarantee, DQ1-2, DQ3-7 and DQ7+, check out the Funding Conditions app at Ngā Kete.

Reminder of April 2023 SDR changes

The latest changes to the SDR are on page 3 of the 2023 SDR manual (V2.1). Here are the changes in brief:

Error 39

From April 2023, you will see SDR ‘Error 39’ when the enrolment start date is before the course start date of the course register.

Cross year enrolments under Source of Funding (SoF) 01

For learners who are enrolled in a course under SoF01, where the course start date is on or before 31/12/2022 and the end date is on or after 1/1/2023, you should continue to report this delivery under SoF01. We will manually move the 2023 delivery out of SoF01 and into SoF37. This avoids the need for you to unenroll from the SoF01 course and reenrol to submit the 2023 portion of the course under SoF37.

Changes to course classification codes (CCCs)

Please see the Delivery Classification Guide

Please avoid using the retired CCCs 21 and 22.1. Using these codes will cause a submission failure.
Amend the CCCs for Te Reo Māori and Tikanga courses to CCCs 40 and 41 respectively.

Funding rate ID

For SoF37-DQ3-7, continue to use CCC and funding rate ID. We will map these to the UFS F1-F6 rates.

SDR Enrolment file – Source of Funding (SoF) changes

Use the correct SoF for learners who are enrolled in a provider-based, or provider-based: extramural programme of study.

Programme of Study	Source of Funding (SoF) to use
DQ 3-7: Non-degree Delivery at Levels 3-7 (But note information about cross-year enrolments above)	SoF37
DQ 7 Degree+: Delivery at Level 7 (degree) and above	SoF01

These combinations need to match to meet the validation rules. See the guidance in the 2023 SDR Manual (V2.1), and information about the new SDR validation changes (PDF 412 KB).