DXP Ngā Kete – what’s changing, when and what you need to do

20 May 2024: DXP Ngā Kete is live

Access

• For access, click the DXP Ngā Kete icon on the TEC website home page.

What’s changing?

• New roles will be added to existing Education Sector Login (ESL) user profiles so that users have the access they need in DXP Ngā Kete.
• Access to Services for Tertiary Organisations (STEO), Industry Training Register (ITR), Workspace 2 and the existing Ngā Kete will continue to be in place as we incrementally transition to DXP Ngā Kete.

What you need to know for transition:

• 28 March – Roles and Access webinar
• Mid-May – Access is added to user ESL profiles
• Mid to end May – Users log in and check / update their user settings (instruction communicated via the DSR Update for Lead Contacts)  
• Online resources – “How-to” user guides

1 June 2024: Data submissions – commitments and document sharing

What’s changing?

Begin using DXP Ngā Kete to:

• access and submit 2025 Mixes of Provision (MoPs)
• access and submit 2025 Educational Performance Indicator Commitments (EPICs), if EPICs are applicable for you
• use the new MoP templates: Data requirements: Commitments
• upload and view documents (including all documents relevant to the 2025 Plan/funding round).

Continue to use Workspace 2 for:

• Other Fund Actuals data submission – until October 2024
• Fees Free data submissions and Fees Free documents, including the monthly updates that we provide for eligibility and entitlements use – until 2025 (date to be confirmed)
• Gateway schools’ data submissions and documents until September 2024.

Transition support, online sessions and other resources:

• 17 April – data submissions and document sharing webinar
• 28 May – data submissions and document sharing webinar (NZSL accessible)
• 30 May – data submissions and document sharing webinar
• 13 June – DXP Ngā Kete for PTEs (provider-based delivery only) webinar
• 13 June – DXP Ngā Kete for PTEs (provider-based delivery only) – slide pack (PDF 736 KB)
• 13 June – DXP Ngā Kete for CEPs and REAPs webinar
• 18 June – DXP Ngā Kete for PTEs (mixed-mode delivery only) webinar (coming soon)
• 26 June – DXP Ngā Kete for PTEs webinar (coming soon)
• DXP Ngā Kete user guides
• Transition to DQ3-7 Qualification MoP – Excel workbook with pivot table (XLSX 22 KB)
• Transition to DQ7+ Qualification MoP – Excel workbook with pivot table (XLSX 26 KB)
• Transition to ILN, WLN, ELT MoP – Excel workbook with pivot table (XLSX 26 KB)
• Transition to DQ1-2 Qualification MoP – Excel workbook with pivot table (XLSX 24 KB)
• Transition to YG Qualification MoP – Excel workbook with pivot table (XLSX 24 KB)
• Transition to ACE in Communities MoP – Excel workbook with pivot table (XLSX 42 KB)
• Transition to ACE in Schools MoP – Excel workbook with pivot table (XLSX 44 KB)

8 July 2024: Single Data Return (SDR) pilot

What’s changing?

• The purpose of the pilot is to refine the data submission process with a small group of TEOs so that the full transition for all TEOs is as smooth as possible. 
• A small number of TEOs complete their August 2024 SDR submission in DXP Ngā Kete.
• For all other TEOs there is no change – if you are due to submit an August 2024 SDR, continue do this via STEO.

Transition support, online sessions and other resources: (pilot TEOs only)

• May/June – August SDR pilot intro sessions
• June – training/user acceptance testing
• July/August – transition to DXP Ngā Kete

1 September 2024: Work-based (WB) pilot

What’s changing?

• The purpose of the pilot is to refine the data submission process with a small group of TEOs so that the full transition is as smooth as possible.
• A limited number of TEOs will begin to use the new integration between their Training Management Systems and DXP Ngā Kete.
• For other TEOs there is no change – continue to use ITR as per the current process.

What you need to know for transition (pilot TEOs only)

• July/August – information sharing webinars
• August/September – transition support in place
• Online resources – WB data specifications, and FAQs

1 October 2024: Other funds Actuals, Fees Free, Gateway schools and information products

What’s changing?

Use DXP Ngā Kete to:

• access and submit Other Fund Actuals templates (eg, Intensive Literacy and Numeracy [ILN], Adult and Community Education [ACE]) and Gateway returns.

What you need to know for transition

• August/September – intro demonstration and information sharing webinar
• October – transition support in place
• Online resources – “How-to” user guides, fund-specific data specifications/guidance, instructional videos and FAQs

Late 2024/early 2025: Work-based data full transition

What’s changing?

• Transition of remaining WB TEOs for Integration between DXP and Training Management Systems to replace to ITR.

What you need to know for transition

• TBC – information sharing webinar
• TBC – transition support in place
• Online resources – WB data specifications, and FAQs

1 February 2025: SDR registers

What’s changing?

• Improvements for SDR registers such as course registers and Annual Maximum Fee Movement (AMFM).

What you need to know for transition

• TBC – training demonstration and information sharing webinars
• TBC – transition support in place
• Online resources – WB data specifications, and FAQs

1 February 2025: SDR full transition and indicative returns

What’s changing?

• Transition of remaining TEOs for SDR submissions. Availability of functionality to support the indicative return submissions.

What you need to know for transition

• TBC – information sharing webinars
• TBC – DXP Ngā Kete open for TEO to do preparation/dummy-run SDR data submissions
• TBC – transition support in place
• Online resources – “How-to” user guides, SDR data specifications, instructional videos and FAQs