Transitioning to DXP Ngā Kete – Data System Refresh programme
Te whakawhiti ki te DXP Ngā Kete – te hōtaka Tāmata Pūnaha Raraunga
This page contains information about upcoming transition milestones for the Data System Refresh programme.
This page contains information about upcoming transition milestones for the Data System Refresh programme.
Milestone 8: 2025 SDR full transition
The Single Data Return (SDR) and registers transition to DXP Ngā Kete in February 2025, after tertiary education organisations (TEOs) have completed the December 2024 SDR in Services for Tertiary Organisations (STEO). The March Indicative and April SDR are the first returns to be completed in DXP Ngā Kete. TEOs continue to use STEO up to 20 February 2025 (except for pilot TEOs, which are already using DXP Ngā Kete).
SDR transition timeline
Here are the key dates for the SDR transition.
| Date | Implementation activity | Guidance |
|---|---|---|
| 20 February 2025 (9.00pm) | Stop using STEO – access removed | Continue to use STEO as usual to update registers and for April SDR practice runs until this date. |
| 21–24 February 2025 inclusive | DSR will migrate all SDR and register data from STEO to DXP Ngā Kete | STEO and DXP Ngā Kete are not available during this period. Migration includes April SDR practice runs and open courses and qualifications. |
| 25 February 2025 | Start using DXP Ngā Kete for SDR and registers | User guides for registers and SDR in the DXP Ngā Kete user guides section (coming soon). If you have any issues, please contact the Customer Contact Group on 0800 601 301 or customerservice@tec.govt.nz. |
SDR webinars
To learn more about the SDR transition to DXP Ngā Kete, you can register to attend webinars.
| Date | Topic |
|---|---|
| 27 November 2024 | Overview of SDR transition to DXP Ngā Kete webinar – YouTube Overview of SDR transition to DXP Ngā Kete presentation slides |
| 12 February 2025 1.30–2.30pm |
SDR transition, registers and the March IND – register here |
| 19 March 2025 1.30–2.30pm |
April SDR – register here |
| 23 April 2025 1.30–2.30pm |
April SDR Q&A – register here |
| Mid-May 2025 (placeholder) |
August SDR – Updates to the Data Specifications for SDR |
Upcoming transition milestones
| Transition milestone | Transition support |
|---|---|
| Milestone 5a: Early February 2025 – Auto approval of Annual Maximum Fee Movement (AMFM) Course Fee change requests that are within tolerance of the 2025 AMFM for pilot TEOs. |
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| Milestone 8: 26 February 2025 – SDR and registers SDR and registers available in DXP Ngā Kete – key dates and webinars are listed above. |
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| Milestone 8: 2025, TBC – Workspace 2 (WS2) Migrate historical documents to DXP Ngā Kete. |
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| Milestone 9: July 2025 – Work-Based API New Work-Based API to DXP Ngā Kete (replacing the Industry Training Register [ITR]), include final-year Fees Free data. |
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| Milestone 10: 2025, TBC – Information Products Use BI reports in DXP Ngā Kete. |
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| August 2025 – August SDR Updated Data Specification for SDR including collection of learner IR number for final-year Fees Free for the first time. |
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Completed transition milestones
Milestone 1: 1 May 2024 – TEO access
New roles added to existing Education Sector Login (ESL) user profiles so that users have the access they need in DXP Ngā Kete.
Access to STEO, ITR, WS2 and the existing Ngā Kete continued as we incrementally transition to DXP Ngā Kete.
Milestone 2: 1 June 2024 – Commitments
Mix of Provision (MoP) and Educational Performance Indicator Commitments (EPICs) templates provisioned on DXP Ngā Kete for TEOs to complete and submit.
Milestone 3: 8 July 2024 – SDR pilot
The purpose of the pilot is to refine the data submission process with a small group of TEOs so the full transition for all TEOs is as smooth as possible.
Milestone 4: 1 October 2024 – Other funds Actuals and information products
Other funds Actuals templates provisioned on DXP Ngā Kete for TEOs to complete and submit.
Milestone 5: 18 December 2024 – Registers enhancements for pilot TEOs
Registers enhancements made on DXP Ngā Kete for pilot TEOs.
Milestone 6: 18 December 2024 – Workforce Questionnaire for pilot TEOs
Workforce Questionnaire templates provisioned on DXP Ngā Kete for pilot TEOs to complete and submit as part of Dec SDR.