Data requirements: Other Fund Actuals – Data System Refresh programme

Data requirements: Other Fund Actuals – Data System Refresh programme

Last updated 22 October 2024
Last updated 22 October 2024

This page contains information about the data requirements for Other Fund Actuals data submission from 1 October 2024.

Other Fund Actuals data submissions transition to DXP Ngā Kete on 1 October 2024, in time for submissions relating to the year to 30 September 2024.

Table of changes to Other Fund Actuals data requirements

Date

Version

Explanation of the Change

25 September 2024

V0.3

  • Corrected field name for National Student Number

11 September 2024

V0.2

  • Removed ‘Name ID code’ field previously added in V0.1

24 August 2024

V0.1

  • Added ‘Name ID code’ field for some templates
  • Updated some ‘field names’
  • Removal of fields no longer required
  • Added validation rules for some templates
  • Added a check for duplicate rows
  • CSV template format replaces Excel workbook

Data requirements – Other Fund Actuals

These documents detail the data that the Tertiary Education Commission (TEC) needs when you submit Other Fund Actuals on DXP Ngā Kete from 1 October 2024. They include any new or changed fields and an explanation of the new validation rules (if applicable).

Data Requirements for all Other Fund Actuals v0.3 (DOCX 259 KB)

Examples of required templates

Please note: Some macrons do not display correctly in the .csv template but the data uploads correctly in DXP Ngā Kete.

Schedule of what is changing

This document lists the current (pre-1 October 2024) data requirements and a description of the changes required for 1 October 2024.

Data Requirements for Other Fund Actuals: schedule of changes v0.3 (DOCX 254 KB) 

Reference Data

The reference data lists values for specific fields referred to in the Data Requirements. Reference data is aligned to the Stats NZ definitions (where possible). 

Reference data for Other Fund Actuals v0.2 (XLSX 54 KB)

Helpful resources

View a recording of these online events to learn more about DXP Ngā Kete:

Date Event Event type
24 September 2024 ACE data submissions Webinar recording – YouTube
25 September 2024 Other Fund Actuals data submissions Webinar recording – YouTube
9 October 2024 Other Fund Actuals data submissions – follow-up/Q&A session Webinar recording – YouTube
15 October 2024 ACE data submissions – follow-up/Q&A session Webinar recording – YouTube

The following resources are available in DXP Ngā Kete user guides:

  • User Guide: Other Fund Actuals data submission – step-by-step instructions on how to submit your Other Fund Actuals data submission.
  • User Guide: Documents – step-by-step instructions on how to view, add/upload, edit and delete documents in DXP Ngā Kete. 

Data System Refresh programme

For more information, see Data System Refresh (DSR) programme.

Need help?

Our Customer Contact Group (CCG) is your first point of contact as you begin to use DXP Ngā Kete. If you have any questions, please call 0800 601 301 or email customerservice@tec.govt.nz.