What is DXP Ngā Kete?

The Tertiary Education Commission (TEC) has a major initiative under way to create a new and sustainable solution for collecting, managing and reporting data that supports investment decisions.

The new portal (DXP Ngā Kete) will replace Workspace 2 on 1 October 2024. You will be able to use it to:

• access and submit Gateway data submissions
• view and upload documents.

What are the main changes?

The main changes you will see are:

• a new portal (DXP Ngā Kete) with a modernised look and feel
• an online data-entry option (to simplify data entry for smaller Gateway data submissions)
• a file upload process similar to the existing process on Workspace 2 but uses a CSV file format. Options are:
  • the new ‘Gateway-Actuals-template.csv’ in the portal, or
  • the ‘Gateway Actuals alternative template’ below (using WS2 columns).

Gateway Actuals alternative template (CSV 445 bytes)

There are also some changes to data requirements for Gateway Actuals:

• 'Employer NZBN' added – optional
• 'Comments field' removed
• gender now aligned with the Stats NZ data standard.

Table of changes

For more information, see Data Requirements for Gateway Actuals 2024.

Data Requirements for Gateway Actuals 2024 v0.3 (DOCX 216 KB)

Reference data

The reference data lists values for specific fields referred to in the data requirements. Reference data aligns to the Stats NZ definitions (where possible).

For more information, see Reference Data for Gateway Actuals 2024.

Reference Data for Gateway Actuals 2024 v0.3 (XLSX 47 KB)

How do I access DXP Ngā Kete?

You don’t need to do anything to transition to DXP Ngā Kete. The Ministry of Education will add the DXP Ngā Kete roles to existing Education Sector Login (ESL) user profiles on 26 September 2024.

Going forward, you can request a DXP Ngā Kete role through the normal ESL processes.

For more information on DXP Ngā Kete roles, see DXP Ngā Kete access and roles – Data System Refresh.

For more information on how to login to DXP Ngā Kete, see Accessing DXP Ngā Kete user guide. 

When do I start using DXP Ngā Kete?

You start using DXP Ngā Kete from 1 October 2024. 

Gateway Actuals and Gateway Standard Actuals templates will be provisioned onto DXP Ngā Kete in the week starting 21 October 2024.

For now, continue using:

• Ngā Kete (not DXP Ngā Kete) to access TEC Information Products/Qlik Reports, including My Gateway Provision: Data quality issues sheet
• Workspace 2 to view historical returns and documents (until early 2025).

Learn more about DXP Ngā Kete

You are welcome to attend these online events to learn more about DXP Ngā Kete.

Helpful resources

The following resources are available in DXP Ngā Kete user guides:

• User Guide: Gateway data submission – step-by-step instructions on how to submit your Gateway data submission (coming soon)
• User Guide: Documents – step-by-step instructions on how to view, add/upload, edit and delete documents in DXP Ngā Kete
• Gateway Handbook (PDF 436 KB)

Data System Refresh programme

For more information, see Data System Refresh (DSR) programme.

Need help?

Our Customer Contact Group (CCG) is your first point of contact as you begin to use DXP Ngā Kete. If you have any questions, please call 0800 601 301 or email customerservice@tec.govt.nz.