Funding and payments

Funding and payments

Last updated 19 July 2021
Last updated 19 July 2021

How Gateway funding is set and payments are made. The information also includes funding recoveries, funding allocation and the process for decreasing enrolments.

Indicative allocation information

Your latest Gateway indicative funding allocation can be found in Ngā Kete.  The 2022 Fund Rate Sliding Scale, provided in the Funding Allocation section below, can be used to understand the number of places your indicative allocation dollar value relates to.

Next steps:

  • Please see the information below if you wish to access additional Gateway funding, or decrease your schools funding allocation.
  • If you are happy with the allocation which has been indicatively allocated, you do not need to do anything else at this time.  

Need help to access Ngā Kete?

If your school doesn’t have access to Ngā Kete, please complete the application form. We recommend you register with a generic email address such as This is so your school can continue to access Nga Kete if a designated Gateway Coordinator leaves your school.


The Gateway funding mechanism is issued by the Minister responsible for tertiary education. The funding mechanism outlines the general form and essential components of the fund. It provides the mandate for us to allocate the funding and what the funding can be used for, and details how we administer the fund.

Funding is agreed off-Plan via a funding confirmation letter. A school that receives Gateway funding is required to:

We provide Gateway funding so schools can meet the costs of arranging and managing workplace learning for enrolled students, including workplace assessment.

A school can either manage the Gateway programme itself, or use a broker to provide all or part of the programme on its behalf.

While a school may use the funding to meet the costs of a broker, Gateway funding is not to be used to pay for students to attend courses provided by tertiary education organisations. The value of the programme lies in the way it supports students’ transition into the workplace .

Accessing new or additional Gateway funding

If your school would like to apply for Gateway funding for the first time, or is an existing provider that would like to increase its following years allocation, please submit an application to us before 31 August.

To apply, please complete the Gateway Funding Application Form (Word, 35 Kb).

Please also read these web pages and the Gateway Handbook (PDF, 987 Kb) to ensure your school can deliver a high-quality Gateway programme.

We consider applications in September for funding for the following calendar year. As we have a limited amount of funding to allocate, we consider an application from a new school only if sufficient funding is available.

Please contact our Customer Contact Group to find out more about how to apply.   

Funding allocation 

When allocating Gateway funding, we consider:

  • whether a school is eligible
  • the appropriate number of Gateway students for the school, based on previous delivery levels, and
  • average unit standard credit achievement by students on the Gateway programmes the school offers. 

Gateway funding is allocated per place on a sliding scale – as the number of places increases, the amount of funding per place decreases.

For more details see the Gateway Handbook (PDF, 987 Kb).

2021 funding per place

Full details of the payment rates are available in Gateway – 2021 funding rate sliding scale (Excel, 20 Kb).

These rates include a general 1.6% increase to funding for 2021. 

2022 funding per place

Full details of the payment rates are available in Gateway – 2022 Funding rate sliding scale (Excel, 21Kb)

These rates include a general 1.2% increase to funding for 2022.

Decreasing your funded Gateway places 

You can ask to reduce your funded Gateway places if you are likely to enrol fewer students in the programme than you agreed to.

If your school knows it won’t use all of its Gateway allocation for a particular year, please contact the Customer Contact Group as soon as you can.

To apply for a reduction in Gateway places, complete our Proposal for decreased places form (Word, 40 Kb) and email it to our Customer Contact Group


Gateway funding is paid in monthly instalments. The payment amounts are in equal instalments from January to June, and in equal instalments from July to December.

Funding allocation

Our approach to calculating your 2021 indicative allocation for Gateway

2021 Gateway indicative allocations

Purpose of Gateway funding

The purpose of the Gateway Fund is to support school students’ transition into the workforce by offering them workplace learning while at secondary school. Gateway programmes are based on a formal agreement and  individualised learning plans between the school, the student and the workplace.

How we calculated your 2021 indicative allocation for Gateway

The information below provides a summary of how your indicative allocation was calculated. For more details regarding your specific allocation, please contact or your Relationship Manager.

Starting point

To determine the starting point for calculating your 2021 indicative allocation we compared your 2019 actual Gateway delivery with your 2020 allocation.

Note: Your 2019 actual delivery has been adjusted for any additional funding provided (including flexible funding), funding rate increases, and significant policy changes. Your reviewed 2020 allocation includes Plan changes and excludes one-off adjustments. We make these adjustments to ensure we are accurately comparing your 2019 actual delivery with your 2020 allocation, in dollar terms.

If your 2019 actual delivery was below 95%, we used the lesser of either your:

  • 2019 actual delivery to learners, or
  • 2020 allocated learner places

If your 2019 actual delivery was 95% or above, we used you:

  • 2020 allocated learner places

If you delivered Gateway for the first time in either 2019 or 2020, we used your:

  • 2020 allocated learner places

Determining your final 2021 funding allocation

To determine your final 2021 allocation, we will consider the following information in our assessment and/or engagements with you:

  • Your actual delivery of learners as submitted through the December 2019 actual delivery report, and
  • Your year-to-date 2020 delivery and any further rate increases.

Next, we consider your Gateway 2019 average credit achievement per distinct learner

If your average credit achievement per distinct learner was zero or if you did not report any Actuals for 2019:

  • Your 2021 initial allocation is zero.
    • If your average credit achievement per distinct learner was greater than zero but fewer than 10
  • Your 2021 initial allocation was reduced by 25 percent from your starting point.
    • If your average credit achievement per distinct learner was 10 or greater, but fewer than 18
  • Your 2021 initial allocated learner places were reduced by 15 percent from your starting point.
    • If your average credit achievement per distinct learner was 18 or greater, but fewer than 20
  • Your 2021 initial allocated learner places were reduced by 5 percent from your starting point.
    • If your average credit achievement per distinct learner was 20 or greater
  • Your 2021 initial allocated learner places was 100% of your starting point.

Funding wash-ups

2020 Gateway Recovery Methodology

We will write off and not be recovering any under-delivery of 2020 Gateway funding.

Recoveries and write offs are based on:

  • a Schools most recent 2020 actual delivery data (total number of distinct learner places), as submitted through Workspace2
  • actual delivery based on the 2020 Gateway funding scale rates.

How we will calculate any Recovery, for write off purposes

We will write off any Recovery on funding approved for 2020, for delivery in 2020.

  • We will calculate the difference between the dollar value of delivery and 2020 funding, less any 2020 establishment fee.

Suspending or revoking Gateway funding

If we are satisfied on reasonable grounds that a school has not met or is not meeting the conditions on funding we may revoke or suspend the funding under Schedule 18 Clause 26 of the Education and Training Act 2020.