About our systems and tools

Ō mātou pūnaha, rauemi hoki

Last updated 8 July 2021
Last updated 8 July 2021

Our systems and tools are designed to help make working with us as easy as possible. This page gives you a brief overview of these systems and tools, and includes links and guidance to help you use them.

Education Sector Logon (ESL)

All TEOs use online services for sending and receiving information. The Education Sector Logon (ESL) system manages secure access to these services. If you don’t already have a personalised login to the systems you need, apply now.

Apply for a new login or update your access 

Services for tertiary education organisations

The services for tertiary education organisations (STEO) website is jointly managed by the Tertiary Education Commission (the TEC) and the Ministry of Education (MoE). The site provides a range of services to TEOs, including the Single Data Return (SDR), and managing courses, qualifications and delivery sites on the Course Register and the Qualifications Register.

Visit the STEO website

 

Single Data Return

The Single Data Return (SDR) is an electronic database of learner enrolment and completion information required by the TEC and MoE.

All TEOs that receive Student Achievement Component (SAC) funding, Youth Guarantee (YG) funding, and/or have students with student loans or allowances, need to complete a SDR three times a year through the services for tertiary education organisations (STEO) website.

Find out when and how to complete an SDR

Workspace 2

Workspace 2 is a secure online system that allows you to share information with us. You can submit delivery and forecast data, your Investment Plan , strategic intent documents and reports for us to review. You can also read our notices and access Analyse My Performance data.

Find out more about using Workspace 2

Our information product library

Our information product library is now accessible via the Ngā Kete secure portal. It can be used by our staff, TEOs and selected sector agencies that have an authorised login. The library includes business intelligence tools that allow users to explore and analyse selected sector data. 

 

Quick reference guide - Navigating our apps (PDF, 564 Kb)

Quick reference guide - My Allocations and Payments (PDF, 777 Kb)

Quick reference guide - Tertiary Provision App (PDF, 413 Kb)

Quick reference guide - My Provision SDR App (PDF, 386 Kb)

Quick reference guide - Secondary to Tertiary Transition App (PDF, 498 Kb)

Quick reference guide - My Provision ITR App (PDF, 384 Kb)

Quick reference guide - My Performance App (PDF, 486 Kb)

Quick reference guide - My Commitments App (PDF, 559 Kb)

Information Product Library - Support Information 1 pager (PDF, 327 Kb)  

Quick reference guide - My Performance ITR (PDF, 900 Kb)

Quick reference guide - My Funding Conditions (PDF, 773 Kb)

Quick Reference Guide - My Industry Training Commitments App (PDF, 607 Kb)

Quick Reference Guide - My Industry Training – Delivery and Offsets App (PDF, 608 Kb)

Quick Reference Guide - Regional Education Profile App (PDF, 604 Kb)

Quick Reference Guide - Tertiary Performance - ITR (PDF, 694 Kb)

Quick Reference Guide - Tertiary Performance - SDR (PDF, 601 Kb)

Quick Reference Guide - My Literacy and Numeracy Provision App (PDF, 754 Kb)

Quick Reference Guide - My Literacy and Numeracy Commitments App (PDF, 731 Kb)

Quick Reference Guide - Post-Study Outcomes (PDF, 710 Kb)

Quick Reference Guide - Pre-2019 Performance Commitments App (PDF, 537 Kb)

Quick Reference Guide - Apprenticeship Boost Unmatched Submissions (PDF, 541 Kb)

Quick Reference Guide - Previously Completed Qualifications (PDF, 574 Kb)

Quick Reference Guide - My ACE Provision App (PDF, 748 Kb)

Quick Reference Guide - Tertiary ACE Provision App (PDF, 721 Kb)

Ngā Kete

Ngā Kete is a secure portal that allows you to search and browse across multiple public and private information sources from one place. It also gives you access to our information product library. Staff in TEOs and selected sector agencies can access Ngā Kete  through an authorised login.

Accessing Ngā Kete

If you are a Tertiary Education Organisation or sector agency, have an existing Education Sector Login, and have not accessed Ngā Kete before, you will need to apply for Ngā Kete access using the appropriate form sent to the Ministry of Education helpdesk. 

If you are a school that receives Gateway or Adult and Community Education funding, please contact your authorised administrator to request access to Ngā Kete.

Ngā Kete Quick Reference Guide (PDF, 1.6 Mb)

Industry Training Register

The Industry Training Register (ITR) is an online real-time tool that collects trainee and apprenticeship data from organisations that receive funding from the Industry Training Fund (ITF). We then use this information to calculate the organisation’s funding and monitor their educational performance.

Find out how to access and use the ITR tool

 

Need help?

If you need help with any of our systems or tools, please contact our Customer Contact Group.