Adult and Community Education in Schools

Adult and Community Education in Schools

Last updated 30 September 2020
Last updated 30 September 2020

Adult and Community Education (ACE) in Schools funding is for informal, community-based education provided by schools. 

ACE in Schools funding supports:

  • achievement of Tertiary Education Strategy priorities
  • re-engagement of learners in education, and
  • provision of foundation skills development and pathways into other learning opportunities that meet community needs (including further education or the workplace).

Eligibility

Please refer to the ACE in Schools funding conditions for details of eligibility criteria. The 2021 funding conditions will be published in due course.

School eligibility

Schools must continue to be a state or state-integrated school, and must continue to be quality assured by the Education Review Office.

Programme eligibility

From January 2021, the priorities of ACE in School funding are for programmes that:

  • Improve employability
    • Courses focused on employability
    • Life skills such as financial literacy
    • Introductory ‘taster’ courses
  • Promote social and cultural inclusion and participation
    • Languages, including Te Reo Māori, New Zealand Sign Language (including ESOL), Pacific languages (especially Realm languages) and Asian languages
    • Courses supporting digital inclusion
  • Raises foundation skills
    • Courses in literacy, numeracy and/or digital literacy
  • Improve health and wellbeing
    • Courses such as parenting, mental health and resilience, or conflict resolution/anger management.

ACE funding does not prioritise provision broadly classed as hobby courses (e.g., arts, crafts and music, personal fitness and recreation, and home maintenance). Any funding requests for ACE provision must demonstrate how it meets one of the programme priorities listed above, as well as how the provision addresses community learning needs.

ACE in Schools programmes must also prioritise learners with the highest need and those who have been traditionally underserved, such as Māori, Pacific peoples, and learners with disabilities.

Learner eligibility

TEOs must ensure that learners are domestic students. They must also be aged 16 years or over and not full-time secondary school students unless they met specific criteria set out in the funding conditions.

TEO Responsibilities

Schools are required to work with Regional Skills Leadership Groups, local iwi, local organisations, peak bodies, local industry, local employers, and communities, including other TEOs involved in ACE, to identify and meet community learning needs, when appropriate for their overall portfolio of ACE provision.

Each school must ensure that its funded ACE programme will:

  • address the needs of target learner groups (including the priority learner groups set out in the Tertiary Education Strategy,
  • target ACE provision in foundation skills to learners who have low or no formal qualifications, and
  • target ACE provision in English language/ESOL to learners who identify as having English language needs.

Please refer to the ACE in Schools funding conditions for details of your responsibilities. The 2021 funding conditions will be published in due course.

Funding and payments

The Adult and Community Education funding mechanism is issued by the Minister responsible for tertiary education. The funding mechanism outlines the general form and essential components of the fund. It provides the mandate for us to allocate the funding and what the funding can be used for, and details how we administer the fund.

Funding is agreed through a school's Investment Plan (Plan) unless exempt.

A school that receives ACE funding is required to:

Please refer to the ACE in Schools funding conditions. The 2021 funding conditions will be published in due course.

Funding rate

The funding rate for ACE in Schools is $7.40 per hour. This gives schools the flexibility to allocate funds by course and allow duration to vary according to content and learner needs. The minimum course duration is six hours.From 1 January 2021, the funding rate for ACE in Schools will increase by 1.6% to $7.52 per hour.

We agree the mix of provision (MoP) with each school. This includes:

  • the courses that comprise the school’s ACE programme that the funding can be used for, and
  • the allocation of funding towards, and the volume of delivery expected from, each course in the programme.

Co-ordination funding

From 1 January 2021, schools are eligible for funding to provide targeted support for ACE co-ordination by schools. Up to $500,000 may be allocated each year. 

The purpose of this funding is to help meet schools’ administration and programme co-ordination costs. Priority for funding will be given to new schools and existing schools that need support to expand courses. 

Payments

We pay funding for ACE provision in monthly instalments on the first banking day of each month.

Payment amounts are equal from January to June, and equal from July to December.

Funding allocations

2021 ACE in Schools indicative allocations

Purpose of ACE in Schools funding

The purpose of the ACE in Schools is to purchase provision that provides adults with community-based education foundation skills, and pathways into other learning opportunities which meet community learning needs.

How we calculated your 2021 indicative allocation for ACE in Schools

The information below provides a summary of how your indicative allocation was calculated. For more details regarding your specific allocation, please contact customerservice@tec.govt.nz or your Relationship Manager.

Your prior performance information was used to calculate your 2021 indicative allocation.

Starting point

To determine the starting point for calculating your 2021 indicative allocation we compared your 2019 actual ACE in Schools delivery with your 2020 allocation.

Note: Your 2019 actual delivery has been adjusted for any additional funding provided (including flexible funding), funding rate increases, and significant policy changes. Your reviewed 2020 allocation includes plan changes and excludes one off adjustments. We make these adjustments to ensure we are accurately comparing your 2019 actual delivery with your 2020 allocation, in dollar terms.

If your 2019 actual delivery was below 100%, we used the lesser of either your:

  • 2019 actual delivery, or
  • 2020 allocation

If your 2019 actual delivery was 100% or above, we used your:

  • 2020 allocation

If you delivered ACE in Schools for the first time in either 2019 or 2020, we used your:

  • 2020 allocation

Determining your final 2021 funding allocation

To determine your final 2021 allocation and Plan approval, we will consider the following information in our assessment and/or engagements with you:

  • Your actual delivery volumes as submitted through Workspace2/IPI. and
  • Your year to date 2020 delivery and any further rate increases.

Key changes to our approach for 2021

Previously the starting point was calculated using actual delivery and was not adjusted based on whether delivery was below or at 100%. Further plan increases or in-year adjustments were not accounted for.

We will now take into account if delivery volume was at or below 100% and will make in-year plan adjustments where necessary.

 

Reporting

Schools are required to submit a final report to us for each calendar year (the full year Actuals report).

The school must report on each ACE course in its MoP, including recording demographic data about learners. The school must submit the completed full year Actuals Report (using the template provided) through Workspace 2 by 31 January of the following year.

Please refer to the ACE in Schools funding conditions. The 2021 funding conditions will be published in due course.

In the report we require collated data for all courses that were approved for delivery through the Plan approval process (i.e. before the delivery took place), and any additional and substitute courses, as follows:

  • number of learners and hours of delivery (contracted and delivered)
  • hours of learner attendance
  • region of delivery
  • gender of learners
  • ethnicity of learners
  • English language status of learners
  • number of learners with low or no qualifications
  • number of migrants
  • number of refugees, and
  • age of learners.

Individual learner data

Schools must collect and retain accurate data on each learner enrolment, including demographic information at the time of enrolment, and up-to-date records of learner attendance. This data is required for audit purposes, but does not need to be submitted to us with the full year Actuals Report.

Schools should also collect and retain learner outcomes data for each course, including in relation to the outcomes that the school intended to achieve, and whether or not these outcomes were achieved.

Monitoring

We monitor school performance to understand school performance in the sector, and to inform our decisions about future funding a school may receive.

We monitor schools funded through ACE against the following:

  • commitments:
    • number of learners and hours of delivery (contracted and delivered)
    • hours of learner attendance
    • delivery sites, and
  • performance indicators:
    • course completion rates – whether learners attend on average at least 80 percent of tuition time across funded courses, and
    • priority learner groups 

From January 2021, ACE in Schools programmes must prioritise learners with the highest need and those who have been traditionally underserved, such as Māori, Pacific peoples, and learners with disabilities.