Adult and Community Education in Schools

Adult and Community Education in Schools

Last updated 21 June 2022
Last updated 21 June 2022

Adult and Community Education (ACE) in Schools funding is for informal, community-based education provided by schools. 

ACE in Schools funding supports:

  • achievement of Tertiary Education Strategy priorities
  • re-engagement of learners in education, and
  • provision of foundation skills development and pathways into other learning opportunities that meet community needs (including further education or the workplace).

ACE in Schools Coordination Funding is available to help grow ACE in Schools priority provision. It can be used to support with initial setup costs related to providing ACE in Schools for the first time, growing existing provision, or by expanding into different priority areas of provision.

Eligibility

Please refer to the ACE in Schools funding conditions for details of eligibility criteria. 

School eligibility

Schools must continue to be a state or state-integrated school, and must continue to be quality assured by the Education Review Office.

Programme eligibility

From January 2021, the priorities of ACE in School funding are for programmes that:

  • Improve employability
    • Courses focused on employability
    • Life skills such as financial literacy
    • Introductory ‘taster’ courses
  • Promote social and cultural inclusion and participation
    • Languages, including Te Reo Māori, New Zealand Sign Language (including ESOL), Pacific languages (especially Realm languages) and Asian languages
    • Courses supporting digital inclusion
  • Raises foundation skills
    • Courses in literacy, numeracy and/or digital literacy
  • Improve health and wellbeing
    • Courses such as parenting, mental health and resilience, or conflict resolution/anger management.

ACE funding does not prioritise provision broadly classed as hobby courses (e.g., arts, crafts and music, personal fitness and recreation, and home maintenance). Any funding requests for ACE provision must demonstrate how it meets one of the programme priorities listed above, as well as how the provision addresses community learning needs.

ACE in Schools programmes must also prioritise learners with the highest need and those who have been traditionally underserved, such as Māori, Pacific peoples, and learners with disabilities.

Learner eligibility

TEOs must ensure that learners are domestic students. They must also be aged 16 years or over and not full-time secondary school students unless they met specific criteria set out in the funding conditions.

TEOs and schools are required to verify a learner’s identity before enrolling them in an ACE programme. The funding condition outlines the following methods on how TEOs and schools can verify a learner’s identity:

a) You must verify the identity of each learner enrolled in a programme or programmes of study or training and confirm the learner is who they say they are by doing one or more of the following:

         (i) confirming that all data fields match the student’s NSN; or

         (ii) receiving an assertion through the Department of Internal Affairs’ RealMe® online identity            verification service; or

         (iii) sighting the original or certified copy of a current passport; or

         (iv) sighting the original or certified copy of one or more of the following documents:

1. a birth certificate; or
2. a certificate of identity; or
3. a New Zealand certificate of citizenship; or
4. an expired passport that has not been cancelled; or
5. a current New Zealand driver licence; or
6. a current New Zealand firearms licence; or

     (v) if a learner is unable to obtain a birth certificate for the purposes of Condition 4(a)(iv)(A), you may contact us to confirm whether a whakapapa statement signed by both the student and a kaumātua is acceptable evidence of identity.

b) You must follow the process set out in Condition 4(a) unless we are satisfied that there are special circumstances that justify using an alternative process, and we authorise you in writing to follow a different process specified by us.

There will be situations where a learner may not have a one of the forms of identity listed above.

Alternative method to verify identity

TEOs and schools may use an alternative method to verify a learner’s identity for ACE enrolment in exceptional circumstances where the learner does not have access to one of the documents outlined in the funding condition. We do not require TEOs or schools to request our approval of their approach if it meets the guidelines provided below. These guidelines and website text can be taken as our approval for TEOs to use this alternative method of identity verification.

This does not mean TEOs and schools apply an alternative method for all ACE learners. It should only apply to learners who cannot provide a form of identification outlined in the funding condition.

Our guidelines for using an alternative method to verify an ACE learner’s identity

TEOs and schools must provide the learner with a self-declaration form to sign, if no formal documentation outlined in the funding condition can be provided. An example of a self-declaration form TEOs and schools will need to give to the learner is provided below.

As well as providing a self-declaration form to the learner, TEOs and schools should also use other forms of documentation to assist with verifying a learner’s identify where appropriate. This is to minimise the possibility of a learner falsely declaring their identity. Examples of documentation they may use as part of their due diligence when using the self-declaration form are:

  • a  Work and Income benefit letter;
  • a Community Services card;
  • a letter from their doctor; or
  • other documents that confirm the learner’s name and address.

TEOs must have a written policy and process in place for applying the alternative method of identity verification. The written policy and process must be made available upon request from TEC to conduct audit checks, including any copies of the form of documentation used to verify the learner’s identity.

Example of a self-declaration form TEOs and schools can use to verify an ACE learner’s identity and eligibility.

Declaration for verification of learner eligibility and identity (Word, 29 Kb)

TEO Responsibilities

Schools are required to work with Regional Skills Leadership Groups, local iwi, local organisations, peak bodies, local industry, local employers, and communities, including other TEOs involved in ACE, to identify and meet community learning needs, when appropriate for their overall portfolio of ACE provision.

Each school must ensure that its funded ACE programme will:

  • address the needs of target learner groups (including the priority learner groups set out in the Tertiary Education Strategy,
  • target ACE provision in foundation skills to learners who have low or no formal qualifications, and
  • target ACE provision in English language/ESOL to learners who identify as having English language needs.

Please refer to the ACE in Schools funding conditions for details of your responsibilities. 

ACE in Schools Coordination Funding

The purpose of Coordination Funding is to help grow ACE in Schools priority provision. It should be used to support with initial setup costs related to providing ACE in Schools for the first time, growing existing provision, or by expanding into different priority areas of provision.

The total available coordination funding is up to $500,000 per year.

Schools will be required to apply for funding each year and funding will be targeted to support the initial administration costs involved to either set-up a new school's provision or to expand provision.

Applications for 2022 Coordinating Funding

Applications can still be made up to 30 September 2022 for the 2022 coordination funding. Please contact customerservice@tec.govt.nz to request an application form.

Applications for 2023 Coordination Funding

Applications for 2023 Coordination funding can be made using the additional funding request template which can be found on the Plan Guidance and Toolkit page under "Templates".

Guidance

Further information can be found in the Coordination Funding guidance which includes: 

  • target areas for investment,
  • eligibility criteria,
  • how to apply – new and existing provider information,
  • application questions and assessment criteria,
  • expenditure guidance,
  • reporting, TEC monitoring, and
  • recovery guidance.

Payments

We pay funding for ACE in Schools Coordination Funding in monthly instalments on the first banking day of each month.

Funding and payments

The Adult and Community Education funding mechanism is issued by the Minister responsible for tertiary education. The funding mechanism outlines the general form and essential components of the fund. It provides the mandate for us to allocate the funding and what the funding can be used for, and details how we administer the fund.

Funding is agreed through a school's Investment Plan (Plan) unless exempt.

A school that receives ACE funding is required to:

Please refer to the ACE in Schools funding conditions

Funding rate

From 1 January 2022, the funding rate for ACE in Schools will increase to $10.00 per hour. This gives schools the flexibility to allocate funds by course and allow duration to vary according to content and learner needs. The minimum course duration is six hours.

Payments

We pay funding for ACE provision in monthly instalments on the first banking day of each month.

Payment amounts are equal from January to June, and equal from July to December.

Funding allocations

2023 ACE in Schools indicative allocations

The 2023 indicative allocation is our early estimate of each TEO’s ‘On-Plan’ funding that each TEO could receive for 2023 if their Investment Plan is approved for funding. We calculate the indicative allocation using a set of allocation methodologies. The indicative allocation methodologies are specific to each fund and are reviewed and revised every year to ensure alignment to funding determinations and the current tertiary environment.

2023 indicative allocations are made available through the My Allocations and Payments app on Ngā Kete on 1st June 2022. This will include additional details that provide the additional breakdown for the allocations.

The details of the 2023 indicative allocation can be found within the 2023 Global Indicative Allocations Methodology [PDF] document.

For more details regarding your specific allocation, please contact customerservice@tec.govt.nz or your Relationship Manager.

Funding wash-ups

The 2021 methodology and technical specifications for the calculation of funding wash-ups can be found in the Calculating the 2021 wash-up document.

Calculating the 2021 wash-up (PDF, 1.2 Mb)

Reporting

Schools are required to submit a final report to us for each calendar year (the full year Actuals report).

The school must report on each ACE course in its MoP, including recording demographic data about learners. The school must submit the completed full year Actuals Report (using the template provided) through Workspace 2 by 31 January of the following year.

Please refer to the ACE in Schools funding conditions

In the report we require collated data for all courses that were approved for delivery through the Plan approval process (i.e. before the delivery took place), and any additional and substitute courses, as follows:

  • number of learners and hours of delivery (contracted and delivered)
  • hours of learner attendance
  • region of delivery
  • gender of learners
  • ethnicity of learners
  • English language status of learners
  • number of learners with low or no qualifications
  • number of migrants
  • number of refugees, and
  • age of learners.

Individual learner data

Schools must collect and retain accurate data on each learner enrolment, including demographic information at the time of enrolment, and up-to-date records of learner attendance. This data is required for audit purposes, but does not need to be submitted to us with the full year Actuals Report.

Schools should also collect and retain learner outcomes data for each course, including in relation to the outcomes that the school intended to achieve, and whether or not these outcomes were achieved.

Monitoring

We monitor school performance to understand school performance in the sector, and to inform our decisions about future funding a school may receive.

We monitor schools funded through ACE against the following:

  • commitments:
    • number of learners and hours of delivery (contracted and delivered)
    • hours of learner attendance
    • delivery sites, and
  • performance indicators:
    • course completion rates – whether learners attend on average at least 80 percent of tuition time across funded courses, and
    • priority learner groups 

From January 2021, ACE in Schools programmes must prioritise learners with the highest need and those who have been traditionally underserved, such as Māori, Pacific peoples, and learners with disabilities.