Assessing the asset management capability of TEIs

Assessing the asset management capability of TEIs

Last updated 27 March 2017
Last updated 03/27/2017

Tertiary education institutions (TEIs) are required to assess their asset management capability annually and send their assessments to us by 31 May each year.

This assessment alternates between a self-assessment the first year and an assessment carried out by an independent assessor every other year, as shown in the table below.

Assessment type

May 2017

May 2018

Annual Capital Asset Management Self-Assessment

 

Tick

Independent Review of Asset Management Systems and Processes – Universities,  ITPs and Wānanga

Tick

 

Self-assessment of asset management capability

TEIs should complete a self-assessment using the Capital Asset Management (CAM) self-assessment tool. The tool is based on the CAM standard in the 2011 International Infrastructure Management Manual (IIMM).

Capital Asset Management Self-assessment tool (XLS, 136 Kb)

You can use the tool to show your TEI’s CAM performance in a number of ways, such as:

  • for internal management reporting to your senior management and council
  • by independent asset management specialists when reviewing your asset management capability
  • to show progress implementing CAM Investment Plan Commitments (if your TEI has CAM Plan Commitments in its Investment Plan).

The Government owns the intellectual property rights for this tool so it can only be used to provide advice to TEIs as part of an adviser-client relationship.

Independent reviews of asset management capability

On alternate years, all TEIs are expected to obtain an independent assessment of their CAM systems and processes. This is every second year unless otherwise agreed between the TEC and the individual TEI.

The next round of independent reviews is due in 2017.

Why does the Government require independent reviews?

Cabinet expects The Treasury to periodically commission independent assessments of each capital-intensive agency’s asset management practices, including TEIs. The Treasury has agreed that the tertiary sector can determine the nature of these independent assessments.

We are committed to working constructively with TEIs to maintain a high degree of independence and autonomy in this area relative to other capital-intensive agencies and sectors where independent reviews are initiated by monitoring agencies.

What you need to do

You must send the results of your independent review (including an improvement plan and a completed Capital Asset Management Self-assessment Tool to camenquiries@tec.govt.nz by 31 May 2017 (or later by mutual agreement between your TEI and us).

Capital Asset Management Self-assessment tool (XLS, 136 Kb)

In association with asset management specialists, we have developed the Guidelines for the Review of Capital Asset Management Systems and Processes to help TEIs and asset management reviewers during the initial planning stages of an external review.

The guidelines outline good practice for reviewing and what outputs a TEI can expect as a result.

Guidelines for the Review of Capital Asset Management Systems & Processes (PDF, 68 Kb)

TEIs and their chosen reviewers are free to choose their own approach if this is more appropriate, provided:

  • the TEI and the reviewer agree on and produce a copy of the CAM self-assessment tool with comments and scores from the reviewer and

  • the reviewer provides the TEI with an improvement plan outlining the results of the review and initiatives the TEI could undertake, ranked in terms of priority towards achieving better overall value for money.

Capital Asset Management Self-assessment tool (XLS, 136 Kb)

List of independent reviewers

Reviews must be carried out by one of the reviewers listed in the document below.

Independent reviewers for assessing asset management capability of TEIs (PDF, 191Kb)