Conditions – 2019

Conditions – 2019

Last updated 20 March 2019
Last updated 20 March 2019

These are the conditions specific to TEO-led Workplace Literacy and Numeracy (WLN) funding for 2019.

See also the generic conditions that apply to the TEO-led WLN funding, and all other on-Plan funds. 

1. Organisation eligibility

(a)  You must continue to be:

(i)    a TEI, namely:

A.    university

B.    an ITP

C.    a wānanga, or

(ii)   a PTE, or

(iii)  a state or state-integrated school.

(b)  You must:

(i)    have in place an effective assessment process for identifying each learner’s initial literacy and numeracy needs, and to measure their progress, using the most appropriate version of the Literacy and Numeracy for Adults Assessment Tool (including Adult, Youth, Te Ata Hāpara and Starting Points, as appropriate), and

(ii)   continue to be quality assured by:

A.  NZQA, if you are an ITP, PTE, or wānanga, or

B.  the NZVCC, if you are a university, or

C.  the Education Review Office, if you are a state or state-integrated school.

2. Learner eligibility

You must ensure that WLN Fund – TEO-led strand Funding for a learner who is and continues to:

(a)  be a Domestic Student, and

(b)  have low skill levels in literacy, numeracy, or literacy and numeracy, as determined by us, and

(c)   be in the paid workforce, and

(d)  not be:

(i)    enrolled as a full-time student at a TEO, or

(ii)   accessing TEC-funded literacy, numeracy, or literacy and numeracy, provision at another TEO or workplace, or

(iii)  enrolled in an industry training programme at Level 3 or above on the NZQF, or

(iv) enrolled in a New Zealand Apprenticeship or a Modern Apprenticeship programme 1

For the purposes of this Condition, a learner is considered to have a low skill level in literacy, numeracy, or literacy and numeracy:

(a)  if the learner has fewer than 80 credits on the NZQF (or equivalent): or

(b)  if the learner has more than 80 credits on the NZQF (or equivalent), and the learner has fewer than 12 credits in literacy and/or numeracy in unit standards and/or achievement standards (or equivalent); or

(c)   if the learner is assessed using the Literacy and Numeracy for Adults Assessment Tool and presents at Step 3 or below on the Learning Progressions for reading, and/or Step 4 or below on the Learning Progressions for numeracy.

 

1 Note that the Modern Apprenticeship programme ended 31 December 2017.

3. Verification of learner eligibility

You must verify a learner’s eligibility for enrolment.  For the following types of learners, you must use one of the following verification methods below, and assess whether the learner meets the eligibility criteria as specified in Condition 2:

Type of learner Verification methods
A New Zealand citizen:

You must:

a)     confirm the learner’s citizenship status using the learner’s NSN; or

b)    receive an assertion through RealMe® that the learner was born in New Zealand (prior to 2005); or

c)     sight an original or certified copy of one or more of the following documents:

       i)      a New Zealand birth certificate; or

       ii)     a New Zealand passport; or

       iii)    a New Zealand certificate of citizenship; or

d)    if a learner is unable to obtain a birth certificate for the purposes of (c)(i) above, may contact us to confirm whether a whakapapa statement signed by both the learner and a kaumātua is acceptable evidence of citizenship.

A New Zealand resident:

You must sight an original or certified copy of one or more of the following documents:

a)     a passport with a current returning residency class visa (a passport with a visa label); or

b)    a passport, and letter or email, confirming current returning residency class visa (label-less visa, followed by confirmation with Immigration New Zealand, where appropriate); or

c)     a certificate of identity from Immigration New Zealand if the learner is a refugee.

An Australian citizen or Australian permanent resident currently residing in New Zealand:

You must sight an original or certified copy of one or more of the following documents:

a)     an Australian birth certificate issued before 20 August 1986; or

b)    an Australian passport; or

c)     a passport with a current Australian resident return visa.

A dependant of diplomatic personnel:

You must sight the original or certified copy of an authorised form from the Ministry of Foreign Affairs and Trade.

For the purposes of this Condition, a certified copy is a photocopy, photograph, or scanned copy that has been endorsed as a true copy of the original. To be certified, the document must:

(a)    be certified by an official of the issuing authority or a person authorised by law in New Zealand to certify documents, such as a Justice of the Peace, a lawyer, or a court official (Court Registrar or Deputy Registrar); and

(b)   have the official's signature on each page, with the name and title of the official shown clearly below his or her signature.

4. Verification of learner identity

You must verify the identity of each learner enrolled in a programme of study or training by doing one or more of the following, and confirm whether the learner is who they say they are:

(a)    confirming that all data fields match the learner’s NSN; or

(b)   receiving an assertion through the Department of Internal Affairs’ RealMe® online identity verification service; or

(c)    sighting the original or certified copy of a current passport; or

(d)   sighting the original or certified copy of one or more of the following documents:

(i)      a birth certificate; or

(ii)    a certificate of identity; or

(iii)   a New Zealand certificate of citizenship; or

(iv)  an expired passport that has not been cancelled; or

(v)    a current New Zealand driver licence; or

(vi)  a current New Zealand firearms licence.

(e)   if a learner is unable to obtain a birth certificate for the purposes of (d)(i) above, you may contact us to confirm whether a whakapapa statement signed by both the learner and a kaumātua is acceptable evidence of identity.

For the purposes of this Condition a certified copy is a photocopy, photograph, or scanned copy that has been endorsed as a true copy of the original. To be certified, the document must:

(a)    be certified by an official of the issuing authority or a person authorised by law in New Zealand to certify documents, such as a Justice of the Peace, a lawyer or a court official (Court Registrar or Deputy Registrar); and

(b) have the official's signature on each page, with the name and title of the official shown clearly below his or her signature.

5. Programme eligibility

(a)  You must only use WLN Fund – TEO-led strand Funding for a programme of training that meets and continues to meet the following criteria:

(i)    provides literacy, numeracy, or literacy and numeracy, training that is specific, rather than embedded within the programme, and

(ii)   contributes to the Government’s priority for literacy and numeracy skill development, as set out in the Tertiary Education Strategy 2014-2019, and

(iii)  provides high quality literacy, numeracy, or literacy and numeracy, study or training that represents value for money, and

(iv) is effective and innovative in improving each learner’s workplace literacy, numeracy, or literacy and numeracy, skills, to meaningfully engage in the workplace and New Zealand society, and

(v)  is able to be tailored to meet the needs of an individual learner, and

(vi) has adequate processes for reporting on a learner’s progress in improving literacy, numeracy, or literacy and numeracy skills, and

(vii) is provided by a tutor who holds an appropriate qualification as determined by us.

(b)  In addition to the requirements in paragraph (a), if you are a TEO that works with a specific employer, you must only use WLN Fund – TEO-led strand Funding for a programme of workplace training if the programme:

(i)    provides high quality literacy, numeracy, or literacy and numeracy study or, that is tailored to the needs of the workplace, and

(ii)   contributes to the development of sustainable employee literacy and numeracy practices within the workplace, and

(iii)  has targeted literacy, numeracy, or literacy and numeracy, outcomes that reflect the priorities and needs of the workplace, and

(iv) has the support of the employer’s senior management.

6. Hours and intensity of delivery

You must ensure that:

(a)  the total hours of literacy, numeracy, or literacy and numeracy tuition delivered per learner is between 25 and 80 hours, and

(b)  the literacy, numeracy, or literacy and numeracy, tuition is delivered at the intensity of 40 hours over a 10 to 40 week period.

7. Fees

You must not charge a fee to a learner who is participating in a programme of training for which you receive WLN Fund – TEO-led strand Fund Funding.

8. Enrolment records

If you are a University, ITP or Wānanga, you must keep accurate and up-to-date records of enrolments in accordance with our requirements.

If you are a PTE, you must comply with the statutory requirements relating to enrolment records as set out in the Education Act.

 

9. Reports

(a)  You must submit:

(i)    a progress report for the period 1 January to 31 May no later than 10 working days after 31 May,

(ii)   a progress report for the period 1 January to 30 September no later than 8 working days after 30 September, and

(iii)  a final report for the period 1 January to 31 December no later than 31 January of the following year.

(b)  Each progress report and the final report must:

(i)    be submitted in accordance with the template that we will provide to you, and

(ii)   relate to the specific delivery commitments outlined in your Investment Plan, and

(iii)  include the following information:

A.    the number of learners enrolled in each WLN programme of study or training, and

B.      learner enrolment information, including:

a.       the NSN;

b.      tuition hours delivered (actual attendance);

c.       remaining tuition hours planned (if any);

d.      demographic information;

e.      regional information;

f.        literacy and numeracy information; and

g.       the enrolment start and finish dates for each learner enrolled in each WLN programme of study or training during the period covered by the report.

C.      the name of the business in which the learner is employed.

 

10. Subcontracting

You must:

(a)  not subcontract any of the funded activities without our prior written consent from us; and

(b)  comply with any conditions imposed by us on a consent to subcontract, and

(c)  ensure that the subcontracted party does not further subcontract any functions, and

(d)  remain accountable to us for the use of the WLN Fund – TEO-led strand Funding.

11. Repayment of WLN Fund – TEO-led strand Funding

If you receive WLN Fund – TEO-led strand Funding that is greater than it should have been, or that you were not entitled to receive, you must treat the amount of the over-funding as a debt due to the Crown that:

(a)  is repayable on demand, and

(b)  may be set-off against all or any funding, or any sum of money payable by us to you.

For the purposes of this Condition, we will determine whether you have received WLN Fund – TEO-led strand Funding that was greater than it should have been by subtracting the total number of tuition hours delivered in the calendar year (based on actual attendance) from the hours approved in Appendix 1 in your funding confirmation letter.

For example:

4,000 hours allocated

3,825 hours of tuition delivered

Therefore, 4,000 – 3,825 = 175 hours under-delivered

175 hours x $75 = $13,125

$13,125 to be recovered

12. Suspension, revocation or withdrawl of WLN Fund – TEO-led strand Funding

If we suspend, revoke or withdrawl some or all of your WLN Fund – TEO-led strand Funding under section 159YG of the Education Act before some or all of that funding has been used or contractually committed towards the purposes for which the funding was provided, you must treat the unexpended or uncommitted portion of the funding as debt due to the Crown that is:

(a)  repayable on demand by us, and

(b)  may be set-off against all or any funding, or any sum payable by us to you.