FAQs for TEOs

FAQs for TEOs

Last updated 14 October 2020
Last updated 14 October 2020

What fee costs does TTAF cover?

For those studying eligible programmes at tertiary providers, TTAF will cover:  

  • tuition fees 
  • compulsory course costs, and 
  • compulsory student services fees.  

For those within industry training and apprenticeships, TTAF will cover fees for training and assessment. 

How will you calculate my TTAF allocation?

We are developing the process to calculate allocations for TTAF. More information will be provided on this soon.

How will I receive my TTAF allocation?

We are working to develop the process for payments to TEOs. We will work with sector representatives on those processes, and will provide more information as we are able. 
In the immediate term, if your programme or qualification is on the published list of eligible programs, or you have received written eligibility confirmation from TEC for something not currently included on the list, you can communicate to learners that they will not have to pay fees for that program.  

How long will fees be covered for?

For learners enrolled in eligible study or training, TTAF will cover fees from 1 July 2020* until 31 December 2022.

*For learners undertaking an eligible programme and enrolled at an NZIST subsidiary, Wānanga, Private Training Establishment or University, specific rules apply for courses that started before 1 July 2020 and continue after. For learners enrolled with a Transitional Industry Training Organisation the proportion of study that occurs after 1 July 2020 will be covered; some fees relating to training during this period that were paid before 1 July 2019 may not be covered.

The diagram below explains which fees are covered:

Which fees are covered? - Start date diagram for providers (PDF, 103 Kb)

For more information on end dates, please see the following FAQ: 

When will fee payments under TTAF end?

When will fee payments under TTAF end?

TTAF will cover fees for eligible programmes until 31 December 2022. No fees for enrolments starting after 31 December 2022 will be covered by TTAF. TEC will work with TEOs to establish rules for study and training that starts before 31 December 2022 and continues into 2023 - in general, fees for study and training past 31 December 2022 are not covered.

Do apprenticeships need to be in the targeted areas to be eligible?

No, New Zealand Apprenticeships (NZAs) and Managed Apprenticeships (MAs) are eligible for TTAF even if they are not within the targeted areas.

NZAs must have been an approved qualification as at 1 June 2020. MAs must have been reported as an MA qualification in the Single Data Return before 1 June 2020 by the TEO requesting funding under TTAF. New MA and NZA qualifications must be approved for TTAF funding by the TEC. 

TEOs must still seek TEC’s agreement to expanding Managed Apprenticeship programmes in 2020 beyond 2019 enrolment levels, prior to delivery commencing (as communicated in December 2019).

Do we need to give a refund where fees have already been paid for courses that my organisation is now eligible to receive TTAF funding for?

Yes, TEOs will receive TTAF funding for all eligible enrolments, and this will mean making fee refunds or processing student loan reversals.   

Government agencies will work with TEOs that have already received the fee payments for study or training that will now be covered by TTAF. This will include putting in place arrangements for fee-refunds, or student loan reversals where learners have already borrowed fees through the student loan scheme.  

More information will be provided on this process soon. 

Will the targeted areas change in the future?

The targeted areas for July 2020 are the initial target areas, and will be reviewed to inform settings for 2021.  

The focus of TTAF is unlikely to change significantly. However, by drawing on updated labour market information, involving industry groups, and considering TEO suggestions, we can ensure the funding is targeting the right skills needs. Changes to the target areas for 2021 will be subject to approval by the Employment, Education, and Training Ministers. 

The TEC will provide further advice on the process for TEOs providing suggestions for 2021, and the evidence that will be required as part of this process, shortly. The process will be published here once it has been finalised. 

For more information on changes to the target areas please see the following FAQ: 

If the target areas change, will programmes continue be funded until the end of the scheme?

Yes, if a learner has enrolled in a programme determined to be eligible for funding between 1 July 2020 and 31 December 2020, TTAF will continue to pay fee costs until the end of 2022 (or until their study or training ends, whichever is earliest). Fees will be covered even if the areas targeted by TTAF change, resulting in an initially eligible programme becoming ineligible for future enrolments from 1 January 2021. 

Is there a process for TEOs to apply to have other study or training included as an eligible programme where it isn’t currently on the list?

Adding further programmes (non-apprenticeship) to the list

A process has been developed for TEOs to apply to have study or training included on the list as an eligible programme, where it meets the programme eligibility criteria but isn’t currently on the list.

Please send the following details of your programme to either your relationship manager at the TEC, or our Customer Contact Group:

  • EDUMIS number
  • NZSCED code
  • Qualification code
  • Programme title
  • Programme level
  • How the programme meets the target areas

We are actively working to update the list and consider other qualifications and programmes that meet the eligibility criteria. Given the number of programmes, this is taking some time. We will provide more information as soon as we are able. Thank you for your patience as we work through this.

We are aware there may also be programmes that are within the target areas, but not within the published NZSCED code areas. These programmes are being considered on a case-by-case basis.

Please note, the TEC does not have discretion to add to the target areas. Requests to add to the target areas (for example, if there is industry demand for an area not currently covered) instead need to be considered by the Education, Employment and Training Ministers, when the target areas are reviewed for 2021. We are currently developing the process for TEOs to submit these requests for 2021. The process (and the evidence that will be required) will be published here once it has been finalised. 

Adding new apprenticeship qualifications to the list

New apprenticeship qualifications (that haven’t previously been reported to the TEC) must be approved for TTAF funding by the TEC.

As communicated by the TEC in December 2019, TEOs must still seek TEC’s agreement to expanding Managed Apprenticeship programmes in 2020 beyond 2019 enrolment levels, prior to delivery commencing.

How does TTAF interact with Fees Free – can learners get both?

Yes, learners can access eligible programmes starting from 1 July 2020 for free through TTAF, this does not impact on or use up their entitlement to the existing first year Fees Free funding.

Learners can access TTAF regardless of prior study they have done, including any study through the existing first year Fees Free funding. 

After 1 July, do I need to report Fees Free learners who are now covered by TTAF?

SAC funded TEOs:

Learners in courses that started before 1 July 2020 will need to continue to be reported in Fees Free each month for the remainder of 2020 (even if the learner is covered by TTAF from 1 July). Please report the learner’s full fees and EFTS in your Fees Free report, even if the course is partially covered by TTAF. We’ll exclude any TTAF fees for you based on the transition rules.

Learners in courses that start from 1 July 2020 and are covered by TTAF are not required to be reported each month in Fees Free.

Transitional ITOs:

From 1 July 2020, only trainees not covered by TTAF are required to be reported each month.

What if I have missed a learner off in a previous reporting round?

If a learner is not included in reporting before 1 July 2020 but should have been, then they should be included in your next Fees Free reporting round. 

Do learners need to complete a Statutory Declaration to declare their eligibility for TTAF?

Learners do not need to complete a Statutory Declaration to be covered by TTAF, as they do not need to declare eligibility. 

Only learners who are not covered by TTAF will need to submit a Statutory Declaration to access the existing Fees Free (if they are not automatically eligible).

Are fees related to the recognition of prior learning (RPL) covered under TTAF?

No, fees related to the recognition of prior learning are not covered under TTAF.

This includes recognition of current competency assessments, recognised prior learning, and assessment of prior learning. As TTAF’s focus is on funding the formal teaching and learning activities that lead to qualifications, TTAF only covers fees for training and assessment funded through the Industry Training Fund.

Are fees paid directly to training and assessment providers covered by TTAF?

This FAQ is relevant for Transitional ITOs.

Fees paid directly to training and assessment providers are eligible for TTAF funding, provided you can answer yes to all of the following questions (and assuming all other requirements for the fund are met):

  • Is the fee for training and/or assessment activity? and
  • Is the activity undertaken as part of a TTAF eligible programme? and
  • Has the fee been paid by a trainee, apprentice or employer? and
  • Has the fee been paid to a Transitional ITO, or directly to a provider of training and assessment? and
  • Is the fee related to an individual trainee*?

*Where an individual is undertaking training as part of a group, this training is still considered to be related to an individual.

Example:

An employer has contracted an assessor that has been registered with the transitional ITO to assess trainees against the relevant skills standards. The payment has been made directly from the employer to the registered assessor .

In this instance these fees would be covered by TTAF where the assessment relates to an eligible programme. The TEC will pay these fees to the Transitional ITO, who is then responsible for reimbursing the employer.

  • We don’t expect these types of arrangements to make up the majority of programmes, or, the majority of training or assessment within a programme.
  • Only existing arrangements are covered by this agreement. New training arrangements and payments should be made directly by the Transitional ITO.
  • The TEC will pay the eligible training and assessment fees to the Transitional ITO, who is then responsible for reimbursing the employer.
  • Transitional ITO obligations under the Education and Training Act include developing and maintaining arrangements for the delivery of industry training. Transitional ITOs must carry out activities that provide them with assurance that training directly paid for by employers and trainees, does enable trainees to achieve standards. This includes an awareness of the fees that are being charged, and a responsibility to ensure fees are reasonable. The TEC will not pay for fees that are considered to be unreasonable and will seek advice from Transitional ITOs on this.