Funding and payments

Funding and payments

Last updated 7 May 2018
Last updated 7 May 2018

Funding for Emergency Management (ACE) provision is allocated in equivalent full-time students (EFTS).


The Emergency Management (ACE) funding mechanism is issued by the Minister responsible for tertiary education. The funding mechanism outlines the general form and essential components of the fund. It provides the mandate for us to allocate the funding and what the funding can be used for, and details how we administer the fund.

Funding is agreed off-Plan via a funding confirmation letter.

A tertiary education organsiation (TEO) that receives Emergency Management (ACE) funding is required to:

Funding for Emergency Management (ACE) is set through the Government’s annual budget process.

We allocate funding to a tertiary education organisation (TEO) for Emergency Management (ACE) provision at a fixed rate of $6,200 per EFTS (GST exclusive). One EFTS is the learner workload that would normally be carried out by a learner enrolled full-time in a single academic or calendar year.


We pay funding for Emergency Management (ACE) provision in monthly instalments on the first banking day of each month.

Payment amounts are equal from January to June, and equal from July to December.

Funding recoveries

We are required under the Adult and Community Education funding mechanism to recover funding where the results of an audit, reporting or statistical return shows a TEO has under-delivered against expected performance targets as described in their funding approval letter.

See Condition: Repayment of EM (ACE) Fund funding.

Recovery of Emergency Management (ACE) funding is based on our assessment of the TEO’s final report for the funded calendar year.

Unused funding is determined using Single Data Return (SDR) reported volume of actual delivery at course level, compared to the volume of planned delivery that the TEO was funded for.

Where the TEO has under-delivered, we recover the difference between the TEO’s actual delivery and 100% of the funding given to the TEO.

Principles for 2019 funding allocation

Purpose of the fund

The Adult and Community Education (ACE) Emergency Management Fund supports volunteers in the fields of civil defence emergency management and fire-fighting to achieve an appropriate class and level of training and accreditation to perform emergency management operations.

We will calculate your indicative allocation using prior performance data

This will include:

  • actual delivery volume (by EFTS).

Your previous performance against this measure will determine your indicative allocation.

Recommendations from the Emergency Management Governance Group (led by the Ministry of Civil Defence and Emergency Management) will also be considered when determining your indicative allocation. 

Your eligibility to receive funding is subject to criteria outlined in the relevant funding mechanism.

Please note, your indicative funding allocation is no guarantee of your final funding allocation.

Your final allocation will be based on your Investment Plan, performance and other strategic considerations

We will consider your performance information alongside strategic priorities as outlined in Plan Guidance, the Tertiary Education Strategy (TES), the Focus Area Briefs and Investment Briefs.

Based on these considerations your allocation may stay the same or decrease. Alternatively, you may receive a nil allocation.

We will only consider an increase to funding where the TEO has requested it and they are high-performing. We will address requests for funding increases as part of our engagement process following the submission of draft Investment Plans or proposal if you are Plan exempt.

We may take into account any other measure that we determine to be appropriate when allocating funding. 

We will recover for under-delivery or for funding you weren’t entitled to receive

We will recover the difference between the total dollar amount approved in your funding agreement and the total dollar amount actually delivered.

We may make other recoveries where these are required and are provided for in your funding conditions

We may revoke or suspend your funding if you do not provide us with timely or adequate reporting information.