Conditions – 2018

Conditions – 2018

Last updated 30 January 2018
Last updated 30 January 2018

These are the conditions specific to DualPathways Pilot funding for 2018. 

See also the generic conditions that apply to DualPathways Pilot funding, and all other on-Plan funds.  

1. Organisation eligibility

(a)    You must continue to be:

(i)      a University,

(ii)    an ITP,

(iii)   a Wānanga, or

(iv)  a PTE.

(b)   You must continue to be quality assured by:

(i)      the NZQA, if you are an ITP, a Wānanga or a PTE, or

(ii)    the NZVCC, if you are a University.

2. Single Data Return (SDR)

(a)    You must:

(i)      supply to us information about each student enrolled in a course by completing the fields in the SDR in accordance with the SDR Manual and its appendices, and

(ii)    submit the information on or before the date we specify.

(b)   You must submit the SDR through the Services for Tertiary Education (STEO) website. For more information, please refer to the SDR Manual and SDR Appendices.

3. Withdrawal of enrolments

3.1       Withdrawal date for TEIs

(a)    You may set a withdrawal date, being the specified period during which a student can Withdraw, provided that date is not earlier than the withdrawal date in paragraph (b).

(b)   If you do not set a withdrawal date, the withdrawal date will be the date on which 10% or one month of the course for which a student is enrolled has passed, whichever is the smaller.

3.2       Withdrawal date for PTEs

(a)    If a student is enrolled for all or part of a programme or training scheme that is of more than three months duration, the withdrawal date and refund period entitlements are set out in sections 234C to 235D of the Education Act.

(b)   If the duration of a programme or training scheme for which a student is enrolled is of three months or less duration, you must set a withdrawal date for which a student is entitled to Withdraw.  The withdrawal date must be no earlier than the date at which 10% of the programme or training for which a student is enrolled has passed.

3.3       Reporting Withdrawals to the Ministry of Social Development (Studylink)

In addition to any other Conditions requiring you to report Withdrawals of enrolments, you must report the Withdrawal of students to the Ministry of Social Development (Studylink) within five working days of each Withdrawal.  This is to enable student loans and student allowances to be cancelled as soon as possible.

3.4       Other obligations to report Withdrawals

For the avoidance of doubt, completing the SDR does not discharge your other obligations to report Withdrawals.  These obligations include reporting (where applicable) to:  Ministry of Social Development (for Student Loan and Student Allowance recipients) and Trustees administering fee protection mechanisms for all PTE students.

4. Student eligibility

(a)    You must ensure that a student enrolled in a programme for which DualPathways Pilot Fund Funding is being used, is a student who meets and continues to meet the following eligibility criteria:

(i)      a domestic student, and

(ii)    aged 16 to 19 years (inclusive) at the time they commence the programme, and

(iii)   currently enrolled in a state school or state integrated school, and

(iv)  enrolled in no more than 0.35 EFTS worth of tertiary provision.

(b)   You must ensure that any student who meets the criteria specified in paragraph (a) does not receive more than two years of DualPathways Pilot provision.

(c)    You must not concurrently enrol students who are also participating in a formal secondary-tertiary programme as defined in the Education Act (Trades Academies being the most common type of formal secondary-tertiary programme).

5. Programme eligibility

You must not use DualPathways Pilot Fund funding for a DualPathways Pilot programme unless:

(a)    the enrolment of each student in the tertiary component of the programme is no more than 0.35 EFTS, and

(b)   the overall programme of study leads to the award of a qualification either:

(i)      NCEA Level 2 or 3, or

(ii)    another National or New Zealand Certificate at Level 2 or 3 on the NZQF, and

(c)    if it leads to a Level 2 NCEA qualification, it is aligned to the Vocational Pathways, and

(d)   the programme includes literacy and numeracy provision.

6. Literacy and Numeracy Assessment Tool

You must have in place an effective assessment process for identifying each learner’s initial literacy and numeracy needs, and measuring their progress using the most appropriate version of the Literacy and Numeracy for Adults Assessment Tool (including Adult, Youth, Te Ata Hāpara and Starting Points, as appropriate).

For the purposes of this Condition:

(a)    we require that when you deliver a qualification in ESOL you must use the new Starting Points option(s) within the Literacy and Numeracy for Adults Assessment Tool, and

(b)   you are not required to use the Literacy and Numeracy for Adults Assessment Tool for Te Reo Māori qualifications.

7. Fees

You must:

(a)     not charge a student any tuition fees or compulsory course costs

(b)   pay for the necessary equipment, infrastructure, and hardware required to deliver a particular programme, and

(c)    in relation to the provision of essential equipment, including computers, not require the costs to be met through the “course-related costs” a component of the Student Loan Scheme.

For the purposes of this condition, "equipment, infrastructure, and hardware":

(a)    means items that can be used by successive intakes of students, and

(b)   does not include personal items that are provided for individual students' use and that you do not retain for the next intake of students.

8. Funding for success payment

8.1       Sharing success payment with school

If you receive a Success Payment:

(a)    you must pay the partner school 50% of the success payment, and

(b)   you and/or the school may share their portion of any success payment received with any third party organisations involved in the DualPathways Pilot, for example, industry training organisations and employers.

8.2          Evidence of outcomes

You must provide us with verified information, in the form and timeframe specified by us, to enable us to determine whether you qualify for the Success Payment.  

9. Minimum performance expectations

You must meet any minimum performance expectations specified by us and those included in your Investment Plan.

10. Subcontracting

You must not subcontract delivery of any programme without our approval.

11. Repayment of DualPathways Pilot Fund Funding

If you receive DualPathways Pilot Fund Funding that is greater than it should have been, or that you were not entitled to receive, you must treat the amount of the over-funding as a debt due to the Crown that:

(a)    is repayable on demand, and

(b)   may be set-off against all or any funding, or any sum of money payable by us to you.

12. Suspension or revocation of DualPathways Pilot Fund Funding

If we suspend or revoke some or all of your DualPathways Pilot Fund Funding under section 159YG of the Education Act before some or all of that Funding has been used or contractually committed towards the purposes for which the Funding was provided, you must treat the unexpended or uncommitted portion of the Funding as debt due to the Crown that is:

(a)    repayable on demand by us, and

(b)   may be off-set against all or any Funding, or any sum payable by us to you.