Key Information for Students preparation and initiation

He kohinga pū pārongo mō te takatū me te whakaara

Last updated 13 March 2017
Last updated 03/13/2017

This page provides an overview of what you need to do to prepare for publishing the Key Information for Students (KIS) on your website, and to initiate the deployment process.

The Key Information for Students – the easy way to view qualification information


The KIS makes key information available to learners so that they have access to consistent information about qualifications, and can make more informed tertiary education study decisions. 

Information for TEOs

Detailed information is contained in the documents listed under Guides and more information.

If you have questions, please see the frequently asked questions or contact us.

Who publishes the KIS?

NZQA levels

Tertiary education organisations (TEOs) delivering SAC-funded qualifications at level 5 and above will publish a KIS for these qualifications. If you don’t deliver qualifications at level 5 and above you won’t be expected to implement the KIS on your website.

What information makes up the KIS?

The KIS has two levels of information and a total of twelve fields.

  • TEO-specific qualification information - provides information about studying qualifications with your organisation. These fields include Entry requirements, Duration, Tuition Fees and Successful course completions.
  • National graduate outcomes information - provides national outcomes three years after the completion of a qualification (regardless of TEO). These fields include Earnings, In employment, In further study and On a benefit.

For more information about the KIS fields, please read the KIS Data Sources handout.

Options for publishing the KIS 

TEOs have two options to choose from:

1. The full KIS displays the KIS for all level 5 and above qualification pages on your website.

2. The KIS button is a graphic which is located on all level 5 and above qualification pages and other key web pages, and ‘links’ to the centrally-hosted KIS.

For more information refer to the KIS design and implementation page.

Preparation required for publishing the KIS

Regardless of which option you choose, you will need to:

  • check that the data that will be displayed in the KIS is up-to-date
  • decide which delivery option you will implement
  • check any standard internal processes and approvals required
  • work through any other tasks required prior to publishing the KIS to your website.

The KIS Checking Your Data handout provides information about the fields to check and what you should do before you proceed with implementing the KIS.

Deploying the KIS

We will provide you with documentation containing the style guidelines for the design and implementation of the KIS, as well as the standard timeframes allocated to the deployment process. The tasks in the implementation plan only detail the touchpoints with us. You are responsible for any internal tasks you need to do to complete the implementation.

The following applies:

  • all TEOs’ KIS qualification information will be available through the KIS Data Service and displayed publicly on a central website
  • all TEOs need to complete the data check before the KIS Data Service is enabled (when information will be publicly available)
  • all TEOs will need to display the KIS on their own websites.

For information on the KIS Data Service please refer to the KIS Technical Information handout.

KIS deployment timeframe

The deployment will be staged starting in October 2016 and we will engage with you to confirm your commencement date. The KIS is expected to be fully deployed across all TEOs by mid-2017.

For more information about the implementation process refer to the KIS design and implementation page.

Guides and more information

You will find all the information you need to guide you through the preparation process (to be completed prior to implementing the KIS) in the documentation listed below. 

You can also read the frequently asked questions, listed below.

Frequently asked questions

Q. Where does the information for the KIS come from?

A. The TEO-specific qualification information is sourced via your Single Data Return and the Services for Tertiary Education Organisations (STEO), so it’s important the data you submit in the Qualification and Course Registers in STEO is accurate and in the right format. The national graduate outcomes information comes from the Ministry of Education. For more information about how the fields are sourced and calculated refer to the KIS Data Sources handout.

Q. What information is published?

A. Please refer to the image of the KIS layout example on this page to view the information and fields published for a qualification.  

Q. What do I need to specifically check?

A. You will need to check and ensure your information in STEO is correct for these data fields: entry requirements, duration and fees.

You will need to check spelling, character limit (recommended 255 character limit), and that you do not include any special characters or formatting that can’t be used in the electronic exchange of data.

Refer to the KIS Checking Your Data handout and the KIS Special Characters handout.

Q. Why are Level 1-4 qualifications not included?

A. Our initial focus is level 5 qualifications and above. Differing funding sources for the same qualification make it difficult to present a single set of information for qualifications at levels 1-4. We will review this following the deployment of the KIS for levels 5 and above.

Q. How will we know when we have to start the process to design and implement the KIS?

A. You will be sent an email confirming your start date. Prior to your start date we will email you all the information to guide you through the process to implement the KIS. We recommend that you complete the preparation tasks as soon as possible.

Q. What are the steps required to fully implement the KIS on our website?

A. The KIS Quick Reference Guide covers the high-level steps and the corresponding support documentation required to implement the KIS on your website. For more information refer to the KIS design and implementation page.

Q. What happens if we don’t finish the implementation within the agreed timeframe?

A. Over the course of the design and implementation of the KIS you will be communicating with the Sector Helpdesk. Any problems you have about meeting your timeframes should be discussed with them. You can call them on 0800 601 301.

Contact us

If you’d like to find out more or ask a question, please contact us by: