Single Data Return submission dates

Single Data Return submission dates

Last updated 29 March 2023
Last updated 29 March 2023

All tertiary education organisations (TEOs) that receive Delivery at Levels 1–10 on the New Zealand Qualifications and Credentials Framework, including Youth Guarantee (YG), and/or that have students with student loans or allowances, need to complete an SDR three times a year.

Return date*

Extract date**

SDR description

10th Wednesday
of the year

1 March

Indicative Enrolment Collection

All valid enrolments, even though some of the students may be entitled to withdraw or change without penalty.

17–29 April

15 April

April SDR

Student, course enrolment, and course register files for all learners enrolled in the current year.

  • Course completion file
  • Qualification completion file

8–21 August

7 August

August SDR

Student, course enrolment, and course register files for all learners enrolled in the current year.

  • Course completion file
  • Qualification completion file

1–31 January
following year

31 December

December SDR

Student, course enrolment, and course register files for all learners enrolled in the current year including:

  • Forecast EFTS units for the following year and up to the next three years
  • Course completion file
  • Qualification completion file

1–31 January
following year

31 December

Workforce questionnaire

Staff return for staff employed over the current year. 
Staff returns must be uploaded before you submit the December SDR.

* The return date is the date by which you must submit your SDR files to the Ministry of Education.

** The extract date is the reporting date ─ the date on which data is extracted from your Student Management System (SMS).