Guidelines for private training establishments, schools and community education providers

Guidelines for private training establishments, schools and community education providers

Last updated 19 July 2017
Last updated 07/19/2017

This page explains which small to medium-sized providers are exempt from submitting an Investment Plan and which are not exempt. It provides guidance on how to submit a Plan for those providers that are not exempt and how to apply for funding if you are not currently funded by us.

We want to make it easier for small and medium-sized providers

As part of our Investment Approach, we identified six Quick Wins  to focus on in 2016, for the 2017/18 investment round. One of these was to make currently funded small- to medium-sized providers exempt from submitting an Investment Plan (Plan).

We also simplified the Plan process for organisations submitting a Plan for 2017/18 funding. These changes were designed to reduce your compliance requirements, and help us to better manage our investment with your organisation.

The same exemptions and simplified Plan process followed in 2016 (for 2017 funding) are being applied again in 2017 (for 2018 funding).

See below to find out:

Which organisations are exempt

Most private training establishments (PTEs), schools and community education providers (CEPs) that receive less than $3 million in TEC funding and meet organisation performance requirements will not be required to submit a Plan in 2017 for 2018 funding.

If you are exempt, we will agree on funding through a simplified process, and approve your funding through a letter. The letter will set out your approved funding allocations and funding conditions.

Exempt organisations still need to submit their mix of provision(MoP) and performance commitments information (depending on the funds you receive).

Exemption is based on the amount of TEC funding your organisation receives, even if it is part of a group of organisations with a shared ownership structure.

Which organisations need to submit a Plan

You need to submit a Plan, using this 2018 Investment Plan template (Word, 351 Kb), if:

  • your organisation received only a one year Plan approval, for 2017, and
  • your organisation is currently approved to receive $3m or more in TEC funding, or
  • your organisation is currently approved to receive less than $3m in TEC funding and: 
    • has an external evaluation and review (EER) rating of 3 or 4 or no rating, and/or
    • is required to have a TEC financial viability action plan, and/or
    • is under review by the TEC, and/or
    • is under investigation by the TEC.

Additional templates to complete

All organisations, even if exempt from submitting an Investment Plan, also need to complete mix of provision (MoP) templates for each relevant fund and submit these through Workspace 2.

If you receive Student Achievement Component (SAC) and Youth Guarantee (YG) funding, you will also need to submit a numerical educational performance indicator commitments (EPICs) template for each fund through Workspace 2.

Finally, if your organisation is one of the 15 largest TEC-funded PTEs you will also need to submit an updated version of your descriptive TES Priority Commitments template. On that template we will ask you to report on the progress you have made against the TES priority commitments you set last year. We will email this to the relevant PTEs.

If you are not sure whether your organisation is one of the 15 largest funded PTEs, contact us on 0800 601 301 or email the Sector Helpdesk.

How to apply for TEC funding if you’re not currently funded

If your organisation is not currently approved to receive funding from us and you want to apply for funding, you need to be a PTE that is registered with the New Zealand Qualifications Authority (NZQA).  You also need to:


What we consider when reviewing Plans

Each year, the assessment criteria we use when reviewing a Plan are published in the New Zealand Gazette. The criteria are also included in the Plan template, along with examples of the kinds of things we consider when determining whether or not a Plan meets this criteria. 

Guidance for completing your Plan and/or MoP and EPICs templates

1. Plan

  • Remember to provide a reference for any statistics or data.
  • Don’t duplicate your MoP or EPICs content. You can reference these figures, but we will use the data in the MoP and EPICs templates when considering the criteria.
  • It’s fine to include graphs and charts but please don’t include any other types of images. 
  • If you have an EER report published on the NZQA website, you can briefly refer to it, but don’t duplicate or include a copy of it.

The ‘TEC considerations’ in the Plan template are provided for your guidance only. They don’t cover all of the factors that are relevant to your organisation or to our funding decisions.

2. MoP

  • Ensure that delivery is broken down by site and Territorial Local Authority (TLA) in each MoP. If you have distance delivery (SAC only), please select the TLAs where you anticipate learners will be resident. 

3. EPICs

  • These are fund specific and set out an organisation’s numerical commitments for educational performance.  All SAC- and YG-funded TEOs need to submit these.

4. TES Priority commitments template

  • This is a template that enables the 15 largest TEC-funded PTEs to outline their measurable commitments to priority groups and to describe how they will achieve these commitments. It is mandatory for the largest 15 funded PTEs only, and we will email it to you.