Guidelines for private training establishments, schools and community education providers

Guidelines for private training establishments, schools and community education providers

Last updated 2 November 2016
Last updated 11/02/2016

This page explains which small to medium-sized providers are exempt from submitting an Investment Plan and which are not exempt. It provides guidance on how to submit a Plan for those providers that are not exempt and how to apply for funding if you are not currently funded by us.

We want to make it easier for small and medium-sized providers

As part of our Investment Approach, we identified six Quick Wins  to focus on in 2016, for the 2017/18 investment round. One of these was a proposal to make currently funded small- to medium-sized providers exempt from submitting an Investment Plan (Plan).

We also proposed simplifying the Plan process for organisations submitting a Plan for 2017/18 funding. These changes are designed to reduce your compliance requirements, and help us to better manage our investment with your organisation.

See below to find out:

Which organisations are exempt

Most private training establishments (PTEs), schools and community education providers (CEPs) that receive less than $3 million in TEC funding and meet organisation performance requirements will no longer need to submit a Plan in 2016.

If you are exempt, we will agree on funding through a simplified process, and approve your funding through a letter. The letter will set out your approved funding allocations and funding conditions.

Exempt organisations still need to submit theirmix of provision(MoP) and performance commitments information (depending on the funds you receive).

Exemption is based on the amount of TEC funding your organisation receives, even if it is part of a group of organisations with a shared ownership structure.

Which organisations need to submit a Plan

You need to submit a Plan, using this 2017 Investment Plan template (Word, 479 Kb), if:

  • your organisation is currently approved to receive $3m or more in TEC funding, or
  • your organisation is currently approved to receive less than $3m in TEC funding and: 
  • has an external evaluation and review (EER) rating of 3 or 4 or no rating, and/or
    • is required to have a TEC financial viability action plan, and/or
    • is under review by the TEC, and/or
    • is under investigation by the TEC.

Additional templates to complete

If your organisation meets the above criteria, you will also need to complete a template for each relevant fund through Workspace 2.

If you receive Student Achievement Component (SAC) and Youth Guarantee (YG) funding, you will also need to submit a numerical Educational Performance Indicator Commitments (EPICs) template for each fund through Workspace 2.

Finally, if your organisation is one of the 15 largest PTEs for TEC funding (known as the ‘Big 15’) you will also need to submit a descriptive TES Priority Commitments template. We will email this to the Big 15 PTEs.

If you are not sure whether your organisation is a Big 15 PTE, contact us on 0800 601 301 or email the Sector Helpdesk.

How to apply for TEC funding if you’re not currently funded

If your organisation is not currently approved to receive funding from us and you want to apply for funding, you need to be a PTE that is registered with the New Zealand Qualifications Authority (NZQA). You also need to:


Other templates to complete

If your application reaches the funding consideration stage, we will ask you to complete and submit a template. If you are applying for Student Achievement Component (SAC) and Youth Guarantee (YG) funding you will also need to complete numerical Educational Performance Indicator Commitments templates. We will send these to you.

 

What you had to submit this year

If you are already funded by us, you will have been notified of your indicative 2017 funding allocation in early June 2016. 

These were the requirements for 2016:

  • All PTEs, rural education and activities programme providers (REAP providers), schools and community education providers (CEPs) were required to submit a Plan using the new Plan template (uploaded as a document to Workspace 2).
  • All currently funded PTEs, REAP providers, schools and CEPs were asked to submit, through Workspace 2, a MoP template for each fund.
  • PTEs or schools that receive SAC and/or YG funding also needed to submit a numerical EPICs template for each fund through Workspace 2. 
  • The 15 largest PTEs (in terms of TEC funding) also needed to submit a TES Priority Commitments template (uploaded as a document to Workspace 2).
  • Unfunded organisations seeking 2017 funding should have emailed a completed Plan template and New Provider form with the supplementary financial information required, to Sector Helpdesk.

What we consider when reviewing Plans

Each year, the assessment criteria we use when reviewing a Plan are published in the New Zealand Gazette. The criteria are also included in the Plan template, along with examples of the kinds of things we consider when determining whether or not a Plan meets this criteria. 

Guidance for completing your Plan and/or MoP and EPICs templates

1. Plan

  • Remember to provide a reference for any statistics or data.
  • Don’t duplicate your MoP or EPICs content. You can reference these figures, but we will use the data in the MoP and EPICs templates when considering the criteria.
  • It’s fine to include graphs and charts but please don’t include any other types of images. 
  • If you have an EER report published on the NZQA website, you can briefly refer to it, but don’t duplicate or include a copy of it.

The ‘TEC considerations’ in the Plan template are provided for your guidance only. They don’t cover all of the factors that are relevant to your organisation or to our funding decisions.

2. MoP

  • Ensure that delivery is broken down by site and Territorial Local Authority in each MoP. If you have distance delivery (SAC only), please select ‘extra mural’.

3. EPICs

  • These are fund specific and set out an organisation’s numerical commitments for educational performance.  All SAC- and YG-funded TEOs need to submit these.

4. TES Priority commitments template

  • This is a template that enables the 15 largest PTEs to outline how they will achieve their priority commitments. It is mandatory for Big 15 PTEs only, and we will email it to them.