Conditions – 2017

Conditions – 2017

Last updated 9 February 2017
Last updated 02/09/2017

These are the conditions specific to SAC levels 3 and 4 (competitive) pilot funding for 2017.

See also the generic conditions that apply to SAC levels 3 and 4 (competitive) pilot funding, and all other on-Plan funds. 

1.       Organisation eligibility

(a)  You must continue to be:

(i)    a TEI, namely:

A.  a university

B.  an ITP

C.  a wānanga, or

(ii)   a PTE, or

(iii)  a REAP provider.

(b)  You must continue to be quality assured by:

(i)    the NZQA, if you are an ITP, a wānanga, or a PTE, or

(ii)   the NZVCC, if you are a university.

(c)   You must continue to have an NZQA external evaluation rating that we consider to be acceptable in order for you to achieve the specified outcomes in your Investment Plan.

2.       Single Data Return (SDR)

(a)  You must:

(i)    supply to us information about each student enrolled in a course by completing the fields in the SDR in accordance with the SDR Manual and its appendices, and

(ii)   submit the information on or before the date we specify.

(b)  You must submit the SDR through the Services for Tertiary Education (STEO) website. For more information, please refer to the SDR Manual and SDR Appendices.

(c)   You must supply to us a forecast of your likely SAC levels 3 and 4 (competitive) pilot funded EFTS in accordance with the SDR Manual.

3.       Confirmed student enrolments

(a)  You must ensure that your SDR accurately records all “confirmed student enrolments”, meaning:

(i)    if fees apply:

A.  a student and your organisation have entered into an enrolment or tuition contract or arrangement and the student has paid or committed to pay his or her fees, and

B.  the period during which the student is entitled to Withdraw from a course, programme or training scheme and receive a full refund of fees (less any applicable administration fee) has passed, or

(ii)   if fees do not apply:

A.  the student and your organisation have entered into an enrolment or tuition contract or arrangement, and

B.  the student has not withdrawn from a course, programme or training scheme by the withdrawal date.

(b)  You must provide information about each student who withdraws from a course, programme or training scheme after becoming a confirmed student enrolment.

4.       Withdrawal of enrolments

4.1       Withdrawal date for TEIs

(a)  You may set a withdrawal date, being the specified period during which a student can withdraw and receive a full refund of fees and course costs, provided that date is not earlier than the withdrawal date in paragraph (b).

(b)  If you do not set a withdrawal date, the withdrawal date will be the date on which 10% or one month of the course for which a student is enrolled has passed, whichever is the smaller.

4.2       Withdrawal date for PTEs

(a)  If a student is enrolled for all or part of a programme or training scheme that is of more than three months duration, the withdrawal date and refund period entitlements are set out in section 234C to section 235D of the Education Act.

(b)  If the duration of a programme or training scheme for which a student is enrolled is of three months or less duration, you must set a withdrawal date up to and including which a student is entitled to Withdraw and receive a full refund of fees and course costs.  The withdrawal date must be no earlier than the date at which 10% of the programme or training scheme for which a student is enrolled has passed.

4.3       Reporting Withdrawals to the Ministry of Social Development (Studylink)

In addition to any other Conditions requiring you to report Withdrawals of enrolments, you must report the Withdrawal of students to the Ministry of Social Development (Studylink) within 5 working days of each Withdrawal.  This is to enable student loans and student allowances to be cancelled as soon as possible.

4.4       Other obligations to report Withdrawals

For the avoidance of doubt, completing the SDR does not discharge your other obligations to report Withdrawals.  These obligations include reporting (where applicable) to: Immigration New Zealand (for international students), Ministry of Social Development (for Student Loan and Student Allowance recipients) and Trustees administering fee protection mechanisms (for International students and all PTE students).

4.5       Refunding fees for Withdrawals

If fees are to be refunded to a student, you must, as soon as reasonably practicable, pay the refund: 

(a)  to the Ministry of Social Development, if the student paid the fees using the Student Loan Scheme, or

(b)  directly to the student.

5.       Use of SAC levels 3 and 4 (competitive) pilot funding for valid domestic enrolments

5.1       Valid domestic enrolments

(a)  For the purposes of SAC levels 3 and 4 (competitive) pilot funding, the term “valid domestic enrolment” refers to the enrolment of a student who:

(i)     is one of the following:

A.    a Domestic Student, or

B.    an Australian citizen or Australian permanent resident currently residing in New Zealand, and

(ii)   is either:

A.  aged 16 years and over, or

B.  aged under 16 years and meets the criteria in paragraph (b) below, and

(iii)  is studying in New Zealand, and

(iv) has paid or committed to pay his or her fees (if fees apply), unless the student meets the criteria in paragraph (c) below.

(b)  A student aged under 16 years old at the time that the programme of study or training in which the student is enrolled begins is a valid domestic enrolment if he or she meets the following criteria:

(i)    you are satisfied that the student is capable of completing the academic requirements of the programme of study or training in which the student is enrolled, and

(ii)   you have ensured that the student has a school exemption certificate from the Ministry of Education, and

(iii)  if the student is, or will be, enrolled in secondary school at the time the programme of study or training starts, you have ensured that the student's principal has signed a letter that approves the programme of study or training, and that either specifies that:

A.  the student is not required to be absent from school during school hours, or

B.  if the student is required to be absent from school during school hours for more than five hours per week, the school will seek reduced funding for the student from the Ministry of Education, and

(iv) if the student is, or will be, home schooled at the time that the programme of study or training starts, you have ensured that the parent of the student who is primarily responsible for the student's home schooling has signed a letter that approves the study or training.

(c)   A student who has not paid his or her fees (if fees apply) is a valid domestic enrolment if you pay for the student’s fees through a scholarship.

5.2       Verification of student eligibility

(a)  You must verify a student's eligibility for enrolment as a valid domestic enrolment.  For the following types of student who are a valid domestic enrolment under the above Condition, you must use one of the following verification methods:

Type of student

Verification methods

A New Zealand citizen:

You must:

a)     confirm the student's citizenship status using the student’s NSN, or

b)    receive an assertion through RealMe® that the student was born in New Zealand (prior to 2005), or

c)     sight an original or certified copy of one or more of the following documents:

       i)      a New Zealand birth certificate, or

       ii)     a New Zealand passport, or

       iii)    a New Zealand certificate of citizenship, or

d)    if a student is unable to obtain a birth certificate for the purposes of (c)(i) above, contact us to confirm that a whakapapa statement signed by both the student and a kaumātua is acceptable evidence of citizenship.

A New Zealand resident:

You must sight an original or certified copy of one or more of the following documents:

a)     a passport with a current returning residency class visa (a passport with a visa label), or

b)    a passport, and letter or email, confirming current returning residency class visa (label-less visa, followed by confirmation with Immigration New Zealand, where appropriate), or

c)     a certificate of identity from Immigration New Zealand if the student is a refugee.

An Australian citizen or Australian permanent resident currently residing in New Zealand:

You must sight an original or certified copy of one or more of the following documents:

a)     an Australian birth certificate issued before 20 August 1986, or

b)    an Australian passport, or

c)     a passport with a current Australian resident return visa.

A dependant of diplomatic personnel:

You must sight the original or certified copy of an authorised form from the Ministry of Foreign Affairs and Trade.

Other types of valid domestic enrolments:

You must ensure that a student is either:

a)     an exchange student taking part in a New Zealand Government approved exchange programme at a TEO, or

b)     an international student involved in postgraduate research.

(b)  For the purposes of this Condition, a certified copy is a photocopy or scanned copy that has been endorsed as a true copy of the original. To be certified, the document must:

(i)    be certified by an official of the issuing authority or a person authorised by law in New Zealand to certify documents, such as a Justice of the Peace, a lawyer, or a court official (Court Registrar or Deputy Registrar), and

(ii)   have the official's signature on each page, with the name and title of the official shown clearly below his or her signature.

5.3       Verification of student identity

(a)  You must verify the identity of each student enrolled in a programme or programmes of study or training of more than 0.03 EFTS by doing one or more of the following:

(i)    confirming that all data fields match the student’s NSN, or

(ii)   receiving an assertion through the Department of Internal Affairs’ RealMe® online identity verification service, or

(iii)  sighting the original or certified copy of a current passport, or

(iv) sighting the original or certified copy of one or more of the following documents:

A.  a birth certificate, or

B.  a certificate of identity, or

C.  a New Zealand certificate of citizenship, or

D.  an expired passport that has not been cancelled.

(b)  If a student is unable to obtain a birth certificate for the purposes of (a)(iv)(A) above, contacting us to confirm that a whakapapa statement signed by both the student and a kaumātua is acceptable evidence of identity.

(c)   For the purposes of this Condition a certified copy is a photocopy or scanned copy that has been endorsed as a true copy of the original. To be certified, the document must:

(i)    be certified by an official of the issuing authority or a person authorised by law in New Zealand to certify documents, such as a Justice of the Peace, a lawyer or a court official (Court Registrar or Deputy Registrar), and

(ii)   have the official's signature on each page, with the name and title of the official shown clearly below his or her signature.

5.4       Enrolment records for valid domestic enrolments

You must keep accurate and up-to-date records of each valid domestic enrolment of a student enrolled in a programme of study or training of more than 0.03 EFTS funded by us specifying:

(a)  the programme of study or training (including qualification(s) and course(s)) in which the student has been admitted or readmitted), and

(b)  the student’s identity details, including the student's name, date of birth, citizenship, domestic or international student status, and residency status (if relevant), and

(c)   if the student is enrolled in a programme of study or training leading to a qualification with an EFTS value of greater than 0.03 EFTS, whether you have verified the student's identity, and

(d)  whether you have verified that the student is a valid domestic enrolment and/or has the appropriate student visa, and

(e)  the student's National Student Number (NSN), and

(f)   the student’s previous academic achievement (if relevant), and

(g)  the receipt verifying that the student has paid or has arranged to pay his or her fees (if applicable), and

(h)  changes (if any) made to an enrolment, and

(i)    whether the student has withdrawn from part of his or her programme of study or training, the date of the withdrawal, and whether the withdrawal was within the withdrawal period, and

(j)   whether a student has been expelled from part of his or her programme of study or training by you due to a breach of your Code of Conduct, and

(k)  whether a student is on a discretionary leave of absence greater than leave normally granted under your standard minimum attendance requirements, and

(l)    that the student is attending the programme of study in which he or she is enrolled, or is actively involved in the programme or course, and

(m) the period for which the student is enrolled.

5.5       No inducing enrolment 

(a)  Even if a student meets the criteria specified in paragraph 5.1, the enrolment is not a valid domestic enrolment if it has been secured by way of an inducement.

(b)  For the purposes of this Condition, an inducement includes any of the following, where they induce a student to enrol:

(i)    a financial benefit to the student, or

(ii)   a personal advantage to the student, or

(iii)  a physical item that a student retains possession of after the course of study or training has ended. 

(c)   For the purposes of this Condition, an inducement does not include:

(i)    a scholarship, as defined below, or

(ii)   a physical item that:

A.    is essential for a student to complete the compulsory requirements of his or her programme of study (including printed course notes, an e-reader for course notes, course-related textbooks), and

B.    cannot be returned and reused for students in subsequent intakes (for example, due to health and safety reasons; time-limited materials or materials that will be updated; or if it is not financially feasible), or

C.    an item or arrangement that has been approved by us (for example, we may approve an item that has minimal residual value or useful life in the general marketplace, or items that are needed for a student’s pathway into the vocation for which study or training has been undertaken), or

(iii)  the guarantee of a job placement on the successful completion of a programme of study, backed by a partial or total money-back guarantee, or

(iv) a conditional offer of a partial refund (such as a refund for a timely or electronic enrolment).

(d)  For the purposes of this Condition, a scholarship means: 

(i)    a merit scholarship (or prize) that comprises financial aid given to a student as a result of high academic achievement exceeding that of his or her fellow students or cohort, and/or

(ii)   a needs scholarship that comprises financial aid given to a student who would otherwise be significantly disadvantaged in accessing education, where the need of the student has been demonstrated through a robust application and assessment process, and/or  

(iii)  any scholarship that:

A.    has a clear, focused rationale for its existence, and

B.    has a clearly identified philanthropic aim, or supports study in a particular area of importance to the donor.

5.6       No private advantage

You must not restrict enrolment in a SAC levels 3 and 4 (competitive) pilot funded programme or training scheme on the basis of private advantage (for example, restricting enrolment to your employees only).

5.7       Exceeding the total annual EFTS value of the qualification

You must not seek SAC levels 3 and 4 (competitive) pilot funding in respect of a student enrolled in a course that leads to the award of a qualification if the result of enrolling the student in the course is that the total EFTS factors for all of the courses in which the student is enrolled in that year exceed the total annual EFTS value of the qualification, unless:

(a)  the student, in an exceptional circumstance (such as repeating a course that he or she previously has not passed), has elected to exceed total EFTS value of the qualification in that year, and

(b)  you can demonstrate that the EFTS factor sought for the course adequately reflects additional teaching input, rather than additional directed study.

5.8       Funding for EFTS factor of a course

You may only seek SAC levels 3 and 4 (competitive) pilot funding for the EFTS factor of a course once in cases where a student's enrolment in the course can lead to the award of two (or more) qualifications for the student, unless you can demonstrate that additional EFTS value sought for the student's enrolment in the course adequately reflects additional teaching input or assessment that the student would not receive if his or her enrolment in the course could only lead to the award of one qualification.

5.9       Recognised prior learning

You must not seek SAC levels 3 and 4 (competitive) pilot funding for recognised prior learning credited to a student.  To ensure that you are able to comply with this Condition, you must:

(a)  ask a student to specify prior learning he or she has undertaken

(b)  review the information provided by the student when admitting a student into a programme or qualification, and

(c)   retain documents that confirm that the student has demonstrated the required knowledge or skill.

Recognised prior learning does not include repeated learning or training that the applicable quality assurance body requires students to undertake periodically.

6.       Programmes and qualifications

6.1       Approval of programmes and qualifications

You must only use SAC levels 3 and 4 (competitive) pilot funding to deliver qualifications and courses that have been approved by us.  To receive approval for a qualification, you must submit the relevant documents to us in accordance with the information on our website.

6.2       Minimum requirements

You must ensure that SAC levels 3 and 4 (competitive) pilot funding is only used for approved programmes that are:

(a)  full qualifications (40 credits or more) on the NZQF (or if it is a local qualification, this must have been an embedded national qualification of 40 credits or more)

(b)  in the fields of agriculture, horticulture or viticulture as identified by the narrow field New Zealand Standard of Classification of Education (NZSCED)

(c)   qualifications that lead to the award of a qualification at Level 3 or 4 on the NZQF

(d)  where it is a Level 3 qualification, qualifications that include an assessment process, under which students are assessed using the Literacy and Numeracy for Adults Assessment Tool, and

(e)  delivered at:

(i)    the site specified in your Investment Plan, or

(ii)   at another site, provided you have our prior written approval.

6.3       Health and safety or regulatory compliance learning

(a)  You must not use SAC levels 3 and 4 (competitive) pilot funding to fund a programme of study or training where we consider on reasonable grounds that a majority of the programme of study or training relates to health and safety or regulatory compliance learning.

(b)  For the purposes of this Condition, health and safety or regulatory compliance learning that the SAC levels 3 and 4 (competitive) pilot Fund must not be used for includes:

(i)    a training scheme or workplace training that is designed primarily to equip a participant with the skills and knowledge that he or she needs to carry out a given task or function in a manner that complies with a specific health and safety and/or regulatory compliance requirement, or

(ii)   learning that displaces the responsibility of an employer to provide the necessary training for the mitigation of health and safety, and regulatory compliance risks; or

(iii)  a qualification that contains learning about health and safety and/or regulatory compliance that it will only lead to the completion of health and safety and/or regulatory compliance learning, rather than a whole qualification.

6.4       Making changes to qualifications

(a)  Before making a minor change to a qualification, you must:

(i)    obtain approval for the minor change from the relevant quality assurance body (if required), that is:

A.  NZQA, if you are a PTE or REAP provider, or

B.  NZQA or your Academic Board, if you are an ITP or a wānanga, or

C.  NZVCC, if you are a university, and

(ii)   notify us of the change and provide the relevant information, and

(iii)  obtain approval from us to update the course or qualification register.

(b)  Before making a significant change to a qualification, you must:

(i)    obtain approval from the relevant quality assurance body

(ii)   provide the relevant information to us (including evidence of approval from the quality assurance body) to enable us to determine whether or not to approve the change, and

(iii)  obtain approval from us to make the significant change.

(c)   For the purposes of this Condition:

(i)    a "minor change" to a qualification is a change that does not change the size, level, core content, or EFTS value of the qualification, and

(ii)   a "significant change" to a qualification is a change to:

A.    the EFTS value of the qualification, or

B.    the total number of credits in the qualification, or

C.    the timeframe to complete the qualification, or

D.    the level of the qualification in the NZQF, or

E.    in relation to ITPs, wānanga and PTEs:

  • the location or locations at which the qualification is delivered; or a change to the delivery mode of the qualification, or
  • the number of courses that each student is expected to undertake to achieve the qualification, or
  • pre-requisite requirements.

6.5       Limit on EFTS values for qualifications

You must not assign an EFTS value of more than 1 EFTS per year to a qualification, for which you seek approval of more than one EFTS of SAC levels 3 and 4 (competitive) pilot funding, unless you have received approval from us.  In approving an exception to this Condition, we will consider additional criteria, including whether you:

(a)  will inform each student accurately about his or her higher than normal expected study commitments, and

(b)  has support mechanisms in place for each student who has difficulty coping with the intensity of the course.

6.6       Assigning EFTS values to qualifications

(a)  You must:

(i)    use the following three methods to determine the EFTS value of a qualification:

A.    credits or points, and

B.    learning hours, and

C.    full-time teaching weeks, and

(ii)   ensure that a qualification designed to be delivered within a year (being any 12 month period) is limited to a maximum of 1 EFTS, even if obtaining the qualification requires more than 120 credits, 1,200 hours of learning, or 34 full-time teaching weeks, unless we have approved an exception to this limit, and

(iii)  provide us with information on the three methods of calculating EFTS values (being credits or points, learning hours, and full-time teaching weeks) when you enter qualification details on our STEO website.

(b)  For the purposes of SAC levels 3 and 4 (competitive) pilot funding, 1 EFTS equates to a programme of study or training that is 1,200 learning hours or 120 credits delivered over 34 teaching weeks.

(c)   If you submit for approval for SAC levels 3 and 4 (competitive) pilot funding a qualification that has two or more strands, it must propose an EFTS value for the qualification that is based on the strand that contains highest number of credits that you are approved to deliver for the qualification. A strand is a combination of courses that leads to the award of a qualification.

(d)  For the purposes of this Condition, learning hours and teaching weeks means:

(i)    lecturer and tutor contact hours, including workshops and tutorials, and

(ii)   completion of tests and assignments, and

(iii)  supervised practical placements, and

(iv) study time, and

(v)  self-directed learning with tutorial support available, and

(vi) examination periods.

6.7       Assigning course classifications

You must accurately assign each of your courses to a course classification listed in the “Course Classification Prescription” of Appendix 2 of the then-current funding mechanism named Determination of Design of Funding Mechanism: Student Achievement Component – Provision at Level 3 and above on the New Zealand Qualifications Framework, available on our website.

6.8       Assigning course of funding category

You must accurately assign each of your courses to a funding category listed in the “Funding Category tables” of Appendix 2 of the funding mechanism named Determination of Design of Funding Mechanism: Student Achievement Component – Provision at Level 3 and above on the New Zealand Qualifications Framework, available on our website.

7.       Funding

7.1       Use of SAC levels 3 and 4 (competitive) pilot funding

You must ensure that SAC levels 3 and 4 (competitive) pilot funding is only used for the relevant programmes and activities at Level 3 and above on the NZQF which are specified in your proposed investment plan (unless exempt) or equivalent arrangement.  For the purposes of calculating the value of your approved SAC levels 3 and 4 (competitive) pilot funding, we use a metric comprising:

(a)  the number of valid domestic enrolments measured in EFTS, and

(b)  the qualifications, and their component courses, in which students are enrolled, and the assigned course classifications, funding categories, and funding rates of those qualifications and component courses.

7.2       Claiming SAC levels 3 and 4 (competitive) pilot funding

You may only claim SAC levels 3 and 4 (competitive) pilot funding for a student who:

(a)  is a valid domestic enrolment as described in paragraph 5.1(a), and

(b)  has completed 10% or one month of the course for which they have enrolled, whichever is the earlier.

7.3       Performance-linked funding

There will be a performance-linked funding element that is applied to SAC provision for qualifications at Level 3 and above.  We will inform you of how that will be applied separately.

7.4       Use of SAC levels 3 and 4 (competitive) pilot funding for overseas travel

(a)  You must not use SAC levels 3 and 4 (competitive) pilot funding to meet the costs of overseas travel for students, or require students to meet the cost of the travel by accessing the Student Loan Scheme, unless the overseas travel is academically essential.  To determine whether overseas travel is academically essential, you must:

(i)    submit an application to us at least two months before you advertise or publish any information about the course or accept enrolments, and

(ii)   include a letter from the applicable quality assurance body, endorsing the essential nature of the travel component of the course, and

(iii)  receive approval from us to include overseas travel as part of a course.

(b)  For the purposes of this Condition, the appropriate quality assurance body is the NZQA if you are an ITP, wānanga, PTE or REAP provider, and NZVCC if you are a university.

(c)   When determining whether or not overseas travel is academically essential, we will consider whether:

(i)    the overseas travel is integrally linked to the stated outcomes of a course, and

(ii)   the course is a compulsory requirement of a qualification and/or major, and

(iii)  the academic outcomes for the course cannot be achieved in any other manner in New Zealand, and

(iv) the course or qualification is aligned to the Tertiary Education Strategy.

7.5       Provision of equipment, infrastructure and hardware

(a)  You must pay for the necessary equipment, infrastructure, and hardware required to deliver a particular course.

(b)  When providing essential equipment (including computers, diving hardware, and chainsaws), you must not:

(i)    include the costs in any fee, compulsory course cost, or compulsory student service fee, charged to a student, or

(ii)   require a student to meet the costs through the "course-related costs" component of the Student Loan Scheme as a condition of the student's enrolment.

(c)   For the purposes of this Condition, "equipment, infrastructure, and hardware":

(i)    means items that can be used by successive intakes of students, and

(ii)   does not include personal items that are provided for individual students' use and that you do not retain for the next intake of students.

8.       Flexible funding

If you meet the criteria to be a “qualifying TEO” described in paragraph 8.1 and meet the criteria for eligibility for additional funding described in paragraph 8.2, we will allocate you the additional funding described in paragraph 8.3. 

8.1       Criteria to be a “qualifying TEO”

To be a “qualifying TEO”, you must:

(a)  have a NZQA External Evaluation and Review (EER) rating of Category 1 or 2 (except for Universities), and

(b)  be approved by us to deliver a minimum of 20 EFTS (funded and unfunded) in 2017

(c)   have an average 2016 course completion rate of 70% or higher.

8.2       Criteria for eligibility for additional funding

If you are a qualifying TEO, we will allocate you additional SAC levels 3 and 4 (competitive) pilot funding, over and above that we have approved for your Investment Plan, in the following circumstances:

(a)  if you are a:

(i)    TEI, or

(ii)   REAP provider,

and the value of provision you actually deliver as measured in dollars (as determined by us), is greater than the value of your approved funding allocation or

(b)  if you are a PTE and the value of provision you actually deliver as measured in dollars (as determined by us), that is approved by us (being the value of provision measured in dollars for which we allocate funding and the value of provision measured in dollars for which we don’t allocate funding) is exceeded.

8.3       Additional funding

(a)  The additional funding available to be allocated is up to the following limits, either:

(i)    2% of your approved funding allocation, or

(ii)   10 EFTS,

whichever is greater.

(b)  For the purposes of this Condition, 10 EFTS of delivery is calculated using the average EFTS rate of your total actual delivery (funded and unfunded), as determined by us.

8.4       Availability of further funding

We may establish criteria to allocate funding above the additional funding limits described in paragraph 8.3, provided we have assessed whether we have sufficient funding available to provide funding above those limits. 

9.       Annual Maximum Fee Movement

(a)  This Condition applies to fees and course costs (together referred to as “fees”) charged by you for a SAC levels 3 and 4 (competitive) pilot funded course that is part of a programme that leads to a qualification at Level 3 or above on the NZQF.  Fees associated with a particular course are subject to these Conditions if:

(i)    you are the sole source of the item to which the fee relates; and

(ii)   all Domestic Students validly enrolled in the course are required to pay the fees.

(b)  For 2017, the Annual Maximum Fee Movement (AMFM) is a 2% increase on the fees (ex GST) charged in 2016 for a course that is part of a programme that leads to a qualification at Level 3 and above on the NZQF for which you receive SAC levels 3 and 4 (competitive) pilot funding, and which is part of a programme leading to qualifications listed on the NZQF.

(c)   If a course spans more than one calendar year, the applicable fee is the fee applying to the course in the calendar year in which the course started. 

(d)  The fees to be used in calculating the AMFM are the highest fees charged to an intake of students.

(e)  For the purposes of this Condition:

(i)    “Fees” includes tuition fees, compulsory course costs, examination fees, material charges, costs of field trips, costs associated with the compulsory purchase of equipment or books through a TEO, and other charges associated with a course.  However, the following items are not fees:

A.    the cost of returning exam scripts or exam recounts

B.    international handling charges for Domestic Students living overseas and studying extramurally

C.    compulsory books or equipment that each student can purchase from either you or another source

D.    student service levies approved by your governing body

E.    accommodation charges other than those incurred on a field trip, and

F.    bond payments.

(ii)   “Course” means a course that is:

A.    part of a short award, certificate, diploma, degree, or postgraduate qualification, and

B.    part of a programme that leads to a qualification listed at Level 3 or above on the NZQF, including professional masters programmes.

9.1       New courses

The AMFM applies to any new courses established by you in substitution for an existing course dealing with the same or similar subject matter, at a same or similar level on the NZQF, for which SAC levels 3 and 4 (competitive) pilot funding can be used.

9.2       Calculating the AMFM

For the purposes of determining the fee to be used in calculating the AMFM, you must provide us with information about:

(a)  the highest fee charged to a student

(b)  the usual fee charged to a student, and

(c)   any discounted fees charged to a student.

If you discount your course fees for a calendar year, you must supply to us information about each discount.

9.3       Zero fee or low fee courses

(a)  If the fees for a SAC levels 3 and 4 (competitive) pilot funded course are less than $511.11 (incl GST) ($444.44 (ex GST)) per EFTS in 2016, then, for 2017, you may increase the fee up to $511.11 (incl GST) ($444.44 (ex GST)) per EFTS or increase the fees for the course by 2%, whichever is the greater.

(b)  If fees are routinely discounted (such as a low or zero-fees scheme), you must obtain permission from us to set your benchmark higher than the highest fees actually charged to an intake of students.

9.4       Exceptions to the AMFM

(a)  You may apply for an exception from the 2017 AMFM on the basis of exceptional circumstances.  Any exception granted will not exceed an additional 2% over and above the permitted 2% increase.  In considering exceptional circumstances, we will have regard to the following criteria:

(i)    you are unable to support the course(s) while remaining financially viable

(ii)   for courses at Levels 3-8 on the NZQF, the completion rate for the qualification met or exceeded the median performance benchmark for that level in the previous year;

(iii)  you can demonstrate that the course is in some way unique or special (for example, there are no local alternatives to the course), and

(iv) not allowing the exception will prevent you from making a significant contribution to the achievement of one or more of the Government's priorities, as set out in the Tertiary Education Strategy 2014-19.

An application must satisfy all criteria to gain an exception.

(b)  To apply for an exception, you must use templates specified on our website and send the application to our Sector Helpdesk by the date specified by us on our website.  Any submissions from student bodies should be received no later than one week after receipt of your application.

9.5       Refund for breach

If you breach the AMFM, you must refund the student the part of the fee that was overcharged.  The refund must be given to the Ministry of Social Development (StudyLink), if the student paid for the course using the Student Loan Scheme, or the student.

10.     Compulsory student services fee (CSSF)

If you charge a compulsory student services levy, at the beginning of each year you must publish on your website:

(a)  basic CSSF information for the year, including the amount charged per EFTS and a description of the student services the fee supports

(b)  a description of the current year’s CCSF decision-making process – including a description of how the current fee and services offered were determined, how consultation with students occurred and what the decisions were, and

(c)   a description of how students can be involved in CSSF decisions for the following year – how you propose to consult with your students and what issues might be considered.

11.     Minimum performance standards

You must meet any minimum performance standards specified by us, including any minimum performance standards specified in your Investment Plan.

12.     Financial reporting

If your organisation is a TEI, you must use the TEI Financial Monitoring electronic templates that we will provide to you and supply the following information to us:

(a)  your Annual Report prepared in accordance with section 220 of the Education Act (including your financial statements and statement of service performance prepared in accordance with the Crown Entities Act 2004), and

(b)  your 3 year financial forecast, and

(c)   any other financial report that we request.

13.     Employment outcomes of tertiary education information

It is a Condition of funding that you consent, for the purposes of section 37A(a) of the Statistics Act 1975, to Statistics New Zealand disclosing information to the Ministry of Education and to us from its Integrated Data Infrastructure that identifies or may identify you.

The Statistics Act 1975 does not constrain the ongoing use or sharing of your TEO-level data once it is disclosed.

14.     Benchmarking

If you are a TEI, you must participate as appropriate in benchmarking, including:

(a)  providing the vendor with financial and performance information as requested, in a timely manner, and

(b)  engaging with the vendor over follow-up questions and related quality assurance processes, in a timely manner, and

(c)   contributing to the cost of the agreement between us and the vendor, at a rate we determine.

15.     Subcontracting

(a)  You must not subcontract any of the funded activities without our prior written consent.

(b)  You:

(i)    must comply with any conditions imposed by us on the consent to subcontract, and

(ii)   must ensure that the subcontracted party does not further subcontract any functions, and

(iii)  will remain accountable to us for the use of the SAC3&4 Competitive Pilot Fund Funding. 

16.     Repayment of SAC levels 3 and 4 (competitive) pilot funding

(a)  If you receive SAC levels 3 and 4 (competitive) pilot funding that is greater than it should have been, or that you were not entitled to receive, you must treat the amount of the over-funding as a debt due to the Crown that:

(i)    is repayable on demand, and

(ii)   may be set-off against all or any funding, or any sum of money payable by us to you.

(b)  For the purposes of this Condition, you will have received SAC levels 3 and 4 (competitive) pilot funding that was “greater than it should have been” if the total dollar value of the provision that was delivered by you within the funding year is less than 99% of the total value of the provision paid to you from SAC levels 3 and 4 (competitive) pilot funding.  In that situation, the percentage of funding that is repayable is equal to the difference between the bottom of the tolerance band (99%) and the percentage value of the provision that was delivered.

(c)   If you are located in Canterbury, we may waive in full or in part any debt repayable by you due to over-funding if you have been significantly affected by the earthquake of 22 February 2011 (or subsequent aftershocks).

17.     Suspension or revocation of SAC levels 3 and 4 (competitive) pilot funding

If we suspend or revoke some or all of your SAC levels 3 and 4 (competitive) pilot funding under section 159YG of the Education Act before some or all of that funding has been used or contractually committed towards the purposes for which the funding was provided, you must treat the unexpended or uncommitted portion of the funding as debt due to the Crown that is:

(a)  repayable on demand by us, and

(b)  may be set-off against all or any funding, or any sum payable by us to you.

Top