Monitoring and reporting

Monitoring and reporting

Last updated 21 June 2017
Last updated 06/21/2017

This page provides information about tertiary education organisations’ (TEOs’) reporting on Student Achievement Component level 3 and above (SAC level 3 and above) delivery, and our monitoring of their performance. 

TEOs with an indicative allocation of SAC level 3 and above funding submit a completed mix of provision (MoP) template, and an Educational Performance Indicator Commitments (EPICs) template to us via Workspace 2. We approve the MoP and EPICs through the Investment Plan (Plan) approval process.

We monitor TEOs’ reported delivery against these commitments and other requirements and expectations that we set TEOs.


All SAC level 3 and above funded TEOs report to us through the Single Data Return (SDR). We use data submitted via the SDR to monitor performance, publish performance information and report tertiary education statistics.

TEO reporting is carried out through our section of the Services for Tertiary Education Organisations (STEO) website. Each TEO submits its SDR, as well as registers and maintains qualifications for funding, and updates qualification, course and delivery site details, through this website.

During the calendar year, each TEO must submit SDRs as per the SDR timetable.

The full details of the timing of, and the data required to be submitted in, the SDR can be found in the SDR manual.

For further information about reporting, please see the following funding conditions.


See Condition: Minimum performance standards.

We monitor TEO performance and practices to understand TEO performance in the sector, and to inform our decisions about future funding a TEO may receive.

We monitor the performance of TEOs against the following Educational Performance Indicators (EPIs):

  • course completions
  • qualification completions
  • cohort-based qualifications completions
  • student retention
  • cohort-based student retention, and
  • student progression to higher level study or employment.

We monitor each TEO’s performance against these EPIs.

For further information on how EPIs are defined and calculated, please see the Educational performance section of our website.

Other monitoring

In addition, we monitor TEOs’:

  • achievement of EPICs and MoP delivery commitments. A TEO is responsible for notifying us of, and discussing with us, significant shifts from the agreed MoP, and the rationale, well before any such shift occurs
  • achievement against any other performance standards agreed in the Investment Plan, including any minimum achievement levels
  • compliance with SAC level 3 and above funding conditions and legislative requirements
  • achievement of parity with respect to participation and EPIs for target learner groups set out in the Tertiary Education Strategy, and
  • achievement of other expectations that we communicate to TEOs.

Monitoring compliance with funding conditions includes but is not limited to the following.

  • Annual Maximum Fee Movement requirements
  • Benchmarking

Annual Maximum Fee Movement (AMFM)

We monitor TEOs for compliance with the AMFM policy.

See Condition: Annual Maximum Fee Movement and the Qualifications and courses page. 

We check for fees and course costs that are above the AMFM for SAC level 3 and above funded courses.  

If there are fees or costs that exceed the AMFM, we will contact you about this. You will need to investigate and correct errors, including refunding the overcharged components of fee/course costs to students as applicable. 


TEIs must participate in benchmarking, which contributes to enhancing institutional capability, and performance and sustainability in the sector.

Using the New Zealand Benchmarking Tool, TEIs are able to measure their performance against various educational and financial performance benchmarks.

See Condition: Benchmarking.