Monitoring and reporting

Monitoring and reporting

Last updated 1 March 2018
Last updated 03/01/2018

How industry training organisations (ITOs) report on Industry Training Fund (ITF) funded industry training, and how we monitor their performance.

ITOs submit a completed mix of provision (MoP) template, and an Educational Performance Indicator Commitments (EPICs) template to us via Workspace 2. We approve the MoP and EPICs through the Investment Plan (Plan) approval process.

We monitor ITOs’ reported training volume against these commitments and other requirements and expectations that we set ITOs.

Reporting

All ITOs accessing the ITF must use the Industry Training Register (ITR) to report learner enrolment activities and performance.

We use information from the ITR to monitor the performance of individual ITOs and the ITO sector. Note the following points about reporting via the ITR.

  • All fields in the ITR must be complete and accurate
  • Volunteers must be recorded as volunteers
  • Data snapshots are taken from the ITR on 1 January, 1 April and 1 September, so the data needs to be up to date at these times, and
  • ITOs must record all visits to apprentices in the ITR (there is no minimum number of visits per year, but ITOs are expected to provide tailored pastoral support to apprentices and employers).

For further information about reporting, please see the following funding conditions.

Workspace 2 templates

Industry Training EPI (PDF, 557 Kb)

Industry Training Mix of Provision (PDF, 511 Kb)

Reports available on Workspace 2

We take reports from the ITR on the 1st and 15th of each month and upload these to Workspace 2 for ITOs on the next available business day.

If ITOs don’t receive any reports in Workspace 2 within this timeframe, please contact our Sector Helpdesk.

Monitoring

See funding conditions for ITF funding, including Condition: Minimum performance standards and Condition: Repayment.

We monitor ITO performance and practices to understand ITO performance in the sector, and to inform our decisions about future funding an ITO may receive.

We monitor the performance of ITOs in relation to:

We also have a regular audit schedule. Audit dates are discussed and agreed to in advance with each ITO.

ITOs must achieve outcomes that are consistent with:

An ITO that receives funding but is exempt from a Plan (for example, eligible organisations participating in the direct funding scheme) can refer to its funding letter for monitoring requirements.

Financial information

Section 159YD(2) and (3), and section 159ZE(2) and (3) of the Education Act 1989 require certain ITOs to provide the TEC with financial information as soon as practicable after the end of the financial year. The specific requirements are:

  • the ITOs financial report for that year, including:
    • a statement of financial performance
    • a statement of financial position
    • a statement of movements in equity
    • a statement of cash flows
    • a statement of service performance that compares its performance with the outcomes specified in its Plan as measured by the performance indicators specified in the Plan
  • any other financial reports, statistical or other information that the TEC requires, and
  • any information necessary to demonstrate compliance with any condition attached to funding.

The financial report must be prepared in accordance with generally accepted accounting practice and must be audited by an independent chartered accountant.

Organisations receiving ITF funding under the direct funding scheme are exempt from this requirement unless advised by us that it is required to comply.