Conditions 2017 – ACE in Communities, ACE in ITPs and Wānanga

Conditions 2017 – ACE in Communities, ACE in ITPs and Wānanga

Last updated 17 March 2017
Last updated 03/17/2017

These are the conditions specific to the ACE in Communities, and the ACE in ITPs and Wānanga Funds for 2017.

See also the generic conditions that apply to the ACE in Communities, and ACE in ITPs and Wānanga Funds, and all other on-Plan funds. 

 

1. Organisation eligibility

(a)   You must continue to be:

(i)    a TEI, namely

A.    an ITP

B.    a wānanga, or

(ii)   a PTE that specialises in foundation learning

(iii)   a REAP provider, or

(iv)   a community organisation.

(b)   If you are an ITP, wānanga, PTE or REAP provider, you must continue to be quality assured by NZQA.

2. Learner eligibility

(a)   You must ensure that ACE (Communities) Fund funding is only used in respect of a learner enrolled in an ACE programme who is:

(i)    a domestic student, and

(ii)   aged 16 years or over, and

(iii)  not a full-time secondary school student.

(b)  However, you may use ACE (Communities) Fund funding for a learner who does not meet the criteria specified in subparagraph (a) if that learner is:

(i)   under the age of 16 years and he or she participates with adults in family-based provision; or

(ii)  a full-time secondary school student:

A. who is 16 years of age and over, and

B. who receives ACE (Communities) Fund funded provision outside of normal school hours, and

C. who has obtained approval from the relevant school principal, and

D. for whom you have obtained our approval.

3.  Programme eligibility

(a)  You must only use ACE (Communities) Fund funding for an eligible learner enrolled in a programme of study or training that is designed to:

(i)   target learners whose previous learning was not successful, and

(ii)  raise foundation skills, and

(iii) strengthen social cohesion, enhancing a learner’s ability to participate in society and economic life.

However, a programme of study or training does not have to meet all of these criteria if it is a programme of study or training in ESOL, New Zealand Sign Language, or Te Reo Māori.

(b)  You must not use ACE (Communities) Fund funding to provide:

(i)   programmes of study or training to a group or class of secondary school students, even if the programme is provided outside school hours, or

(ii)  professional development courses for ACE teachers and tutors.

4.  Funding priorities

(a)  If you are an ITP or wānanga, you must prioritise ACE (Communities) Fund funding for provision that primarily focuses on:

(i)    the learning of foundation skills, and

(ii)   the re-engagement of learners whose previous learning was not successful, and

(iii)  ensuring the progression of learners into formal tertiary education.

(b)  If you are a PTE, REAP provider, or community organisation, you must prioritise ACE (Communities) Fund funding for provision that primarily focuses on:

(i)    literacy, digital literacy, and/or numeracy, or

(ii)   English language, including ESOL, or

(iii)  New Zealand Sign Language, or

(iv) Te Reo Māori.

5.  Your responsibilities

(a)  You must work with local organisations, peak bodies, groups, and communities, including other TEOs that are involved in Adult and Community Education, Search and Rescue (ACE) and Emergency Management (ACE) provision, to identify and meet community learning needs.

(b)  You must design and provide ACE programmes of study or training that:

(i)    if you are an ITP or wānanga, align with the priorities specified in paragraph 4(a), or

(ii)   if you are a PTE, REAP provider, or a community organisation, align with the priorities specified in paragraph 4(b).

(c)   You must provide us with access to your premises, employees and information for the purposes of:

(i)  inspecting the records that you keep, or

(ii) auditing your compliance with Conditions and requirements in the Education Act.

6.  Fees

(a)  You must:

(i)    ensure that the level of fees you set for ACE programmes of study or training does not prevent individuals from enrolling in those programmes, and

(ii)   charge the same fee to all learners participating in an ACE programme of study or training.

(b)  In relation to equipment, infrastructure, and hardware:

(i)    you must pay for the necessary equipment, infrastructure, and hardware required to deliver a particular programme, and

(ii)   when providing essential equipment (including computers, diving hardware, and chainsaws), you must not require a student to meet the costs through the "course-related costs" component of the Student Loan Scheme as a condition of the student's enrolment.

For the purposes of this Condition, "equipment, infrastructure, and hardware":

(i)    means items that can be used by successive intakes of students, and

(ii)   does not include personal items that are provided for individual students' use and that you do not retain for the next intake of students.

7.  Enrolment Records

If you are an ITP or wānanga, you must keep accurate and up-to-date records of enrolments in accordance with our requirements.

If you are a PTE, you must comply with the statutory requirements relating to enrolment records as set out in the Education Act.

8.  Reports

(a)  If you are an ITP or wānanga, you must:

(i)    supply to us information about each learner enrolled in ACE provision by completing the fields in the SDR and using the funding source code 23, and

(ii)   submit the information on or before the date we specify.

(b)  If you are a PTE, REAP provider or community organisation, you must submit a report to us for each academic year by 31 January of the following year. Each report must be submitted in accordance with the ACE in Communities Final Report template that we will provide to you.

9.  Subcontracting

You must:

(a)  not subcontract any of the funded activities without our prior written consent, and

(b)  comply with any conditions imposed by us on a consent to subcontract, and

(c)   ensure that the subcontracted party does not further subcontract any functions, and

(d)  remain accountable to us for the use of the ACE (Communities) Fund funding.

10.  Repayment of ACE (Communities) Fund funding

If you receive ACE (Communities) Fund funding that is greater than it should have been, or that you were not entitled to receive, you must treat the amount of the over-funding as a debt due to the Crown that:

(a)  is repayable on demand, and

(b)  may be set-off against all or any funding, or any sum of money payable by us to you.

An ITP, wānanga, PTE, REAP provider, or community organisation will have received funding that was greater than it should have been if it delivered less ACE provision than it was funded for. In that situation, we will recover the difference between the amount of provision delivered and the ACE (Communities) Fund funding provided.

11.  Suspension or revocation of ACE (Communities) Fund funding

If we suspend or revoke some or all of your ACE (Communities) Fund funding under section 159YG of the Education Act before some or all of that funding has been used or contractually committed towards the purposes for which the funding was provided, you must treat the unexpended or uncommitted portion of the funding as debt due to the Crown that is:

(a)  repayable on demand by us, and

(b)  may be set-off against all or any funding, or any sum payable by us to you.

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